Faculty Appointments & Review — CLAS/UI Procedures for Instructional-Track Promotion

Timetable

Criteria for Promotion

Evidence of Professional Productivity and Service by rank

Basis for Evaluation: The Promotion Record

Submission Instructions

Promotion of Instructional Faculty

Timetable  

Instructional Faculty may request a promotion review at any point in their career; however, promotion reviews will generally occur in their sixth year of service in their current rank.

   a.  An instructional track faculty member who wishes to be reviewed for promotion must formally request the review by May 1 of the calendar year in which the review will be initiated.  An instructional track faculty member who has been denied promotion is encouraged to wait until the promotion record has changed substantially before requesting another review.

   b.  Departments are expected to make all reasonable efforts to meet these deadlines, though the College recognizes that minor variations may occur for a range of reasons. (Note: Departments may establish earlier deadlines in their procedures for promotion decision-making.)

      1.  By May 1:  The instructional track faculty member seeking promotion consults with the Executive Associate Dean.

      2.  By May 1:  The instructional track faculty member seeking promotion formally requests a review, in a letter to the DEO.

      3.  By May 15:  The DEO forwards to the Dean’s Office the names and APR reports of any instructional track faculty members seeking promotion review in the next academic year.

      4.  By May 15:  The DEO informs the candidates for promotion review of the materials to be submitted for the promotion dossier and the deadline for submission.

      5.  By September 1:  The candidate submits promotion dossier to the DEO.

      6.  By first working day in November:  The Departmental Promotion Committee submits to the DEO its report evaluating the candidate’s teaching, professional productivity, and other service.

         a.  Within five working days of the submission of the report, the DEO places the report in the Promotion Record and transmits a copy to the candidate.

         b.  Within five working days of the DEO’s transmittal of the report to the candidate, the candidate may write to correct factual errors in the committee’s report.

      7.  In November:  The Departmental Consulting Group (DCG) accesses the Promotion Record, meets to discuss the Record and vote on the decision, and is consulted on the summary report of the discussion and vote.  The candidate receives a copy of the meeting summary and has five days to respond to factual errors in the DCG meeting summary. 

         a.  The DCG for a candidate for promotion to Associate Professor of Instruction/Practice will consist of:

            i.  all tenured faculty,

            ii.  all tenure-track associate professors,

            iii.  all clinical associate and full professors, and

            iv.  all associate and full professors of instruction/practice.

         b.  The DCG for a candidate for promotion to Professor of Instruction/Practice will consist of:

            i.  all tenured faculty,

            ii.  all clinical full professors, and

            iii.  all full professors of instruction/practice.

      8.  In early December (exact dates listed here):  The DEO submits the Promotion Record to the Dean’s Office with the record of the DCG discussion and vote, and with the DEO’s letter of recommendation.  If the DEO’s recommendation is negative, the candidate receives a copy of the DEO letter.  The candidate then has three working days to request from the Dean redacted documents from the Promotion Record and, within five working days of receiving the materials, may submit a written response and additional information to the Dean.

      9.  In mid to late-January:  The Collegiate Consulting Group (CCG) reviews departmental recommendations for tenure and for promotion to the ranks of associate professor and professor, departmental recommendations for appointment with tenure, and departmental recommendations or decisions to deny tenure or promotion.  The CCG also reviews departmental recommendations pursuant to the promotion of Instructional Faculty.  The CCG meets and discusses the current cases.  If the CCG’s recommendation is negative and contrary to that of the DCG or DEO, the candidate receives a summary report of the CCG’s discussion.  The candidate has three working days to request redacted documents from the Promotion Record and, within five working days, may submit a written response before the Dean’s recommendation is submitted to the Provost.

      10.  In early to mid-February:  The Dean submits the Promotion Record to the Provost, including the vote and recommendation of the CCG and the Dean’s letter of recommendation for or against promotion.  If the Dean’s recommendation is against promotion, the Dean will provide the candidate with a copy of the Dean’s letter to the Provost.  The candidate then has three working days to request redacted documents from the Promotion Record.  The candidate will be allowed five working days after receiving redacted materials to submit a written response to the Provost.  If the candidate submits a letter of response to the Provost for inclusion in the Promotion Record, the candidate shall also give the Dean a copy of the response.

      11.  In March:  The Provost notifies the Dean of decisions, pending approval by the Board of Regents, State of Iowa.  The Dean notifies candidates and DEOs.  If the Provost’s decision is negative, the candidate is informed of appeal procedures.

Criteria for Promotion

   a.  Associate Professor:

      1.  hold the doctorate or terminal master’s degree in a related discipline or equivalent combination of education and experience;

      2.  have an established record of sustained success and excellence in teaching, including, if applicable, development of new approaches to teaching;

      3.  have achieved unmistakable recognition for professional contributions (see below, “Evidence of Professional Productivity and Service”); and

      4.  have a substantial and sustained record of effective participation in service to the department, to the College, to the institution, and, where specified by the department, a sustained record of effective professional service in the community.

   b.  Professor:

      1.  hold the doctorate or terminal master’s degree in a related discipline or equivalent combination of education and experience;

      2. have an established record of sustained, outstanding success, excellence, and, if applicable, innovative achievement in approaches to teaching;

      3.  have achieved distinctive national and international recognition for professional contributions beyond the University (see below, “Evidence of Outstanding Professional Productivity and Service”); and

      4.  have an outstanding and sustained record of effective participation in service to the department, to the College, to the institution, and, where specified by the department, an outstanding record of effective professional service in the community.

Evidence of Professional Productivity and Service by rank

   a.  Lecturers:  Individuals with Lecturer appointments are expected to keep up with developments in the knowledge base and pedagogy of their subject.  Positive performance reviews that would result in renewal of appointment therefore depend on some professional development activities.  While involvement in service to the profession is not necessarily required, enhancement of credentials and notable professional service can contribute to merit-based raises. 

   b.  Associate Professor:

      1.  Candidates for conferral of the rank of Associate Professor must demonstrate professional productivity beyond teaching.  This productivity may be demonstrated in the following ways, commensurate with a faculty member’s effort allocation:

         a.  curriculum and program development;

         b.  presentations at local, state, regional, and national professional meetings;

         c.  outreach activities to service organizations and civic groups;

         d.  service to the department, College, or University;

         e.  contributions to professional organizations through membership on committees and office-holding.

      Departmental policies and individual MOUs may specify different indicators of professional productivity. 

   c.  Professor:

      1.  Candidates for conferral of the rank of Professor must demonstrate professional productivity beyond teaching.  This productivity may be demonstrated in the following ways, commensurate with a faculty member’s effort allocation:

         a.  sustained and inventive or innovative curriculum and program development;

         b.  a continuous record of presentations at national and international professional meetings;

         c.  innovative outreach activities to service organizations and civic groups;

         d.  superior service to the department, College, and University;

         e.  exceptional and unmistakable contributions to professional organizations through membership on committees and office-holding.

      Departmental policies and individual MOUs may specify different indicators of professional productivity.

   d.  Examples of Productivity and Service activities:

      1.  National leadership, officer roles, committee memberships in national professional organizations

      2.  Awards from national organizations

      3.  Scholarly or professional presentations at national and/or international meetings

      4.  Leadership in UI initiatives

      5.  President/Provost award for teaching

      6.  Inventive or innovative curriculum or program development

      7.  Publications about teaching within the discipline

      8.  Grants for teaching, education, and professional projects

      9.  Publication of textbooks in nationally recognized venues.

   The above items are offered as examples only.  Workload, departmental policies, individual MOUs, and access to financial and other forms of support must inform identification of appropriate productivity and service activities.

Basis for Evaluation: The Promotion Record

   a.  The qualifications of a candidate for promotion will be determined on the basis of the Promotion Record, which, when it reaches the Dean, will consist of the following material, in this order:

      1.  the Instructional-Track Table of Contents and Table of Contents #2, Other Teaching Materials

      2.  the “Recommendation for Instructional Faculty Promotion” cover sheet;

      3.  Collegiate or Department criteria for promotion;

      4.  the recommendation and vote (and report, if any) of the CCG;

      5.  the DEO’s letter making a recommendation to the Dean;

      6.  the recommendation, vote, and report of the DCG;

      7.  any letters submitted by the candidate at specified stages of the process to correct errors in the internal peer evaluations of the candidate’s teaching, professional productivity, and service or in the DCG’s report; or to respond to a letter of the DEO, or the CCG summary report;

      8.  the candidate’s APR report, which documents the candidate’s educational and professional history;

      9.  a section on the candidate’s teaching including:

         a.  the candidate’s personal statement on teaching,

         b.  documentation of peer evaluation of the candidate’s teaching (the same number of classroom observations that have been established by each department) are required, as documented in “Faculty Appointment & Review Department-Level Procedures, Section D”, and

         c.  other materials related to the candidate’s teaching.

      10.  a section on the candidate’s professional productivity, including:

         a.  the candidate’s personal statement on professional productivity,

         b.  documentation of internal peer evaluation of the candidate’s professional productivity;

         c.  other materials related to the candidate’s professional productivity.

      11.  a section on the candidate’s other service, including:

         a.  the candidate’s personal statement on service,

         b.  documentation of internal evaluation of the candidate’s service, and

         c.  other materials related to the candidate’s service.

      12.  the following materials from the candidate’s most recent review for contract renewal: the Instructional Faculty review form, and the candidate’s response(s);

      13.  copies of all contracts and MOUs defining workload and expectations at the current rank.

      14.  supplementary material to be added to the Promotion Record as expressly provided in these procedures or departmental procedures, entered in the appropriate section of the Record.  Materials added to the original dossier or materials in the original dossier that are amended should be labeled as such, including the date when added or amended and with amendments clearly marked.

Submission instructions – Instructional-Track Promotion Records

Instructional-Track Promotion Records will be submitted to the College as two bookmarked pdfs (the primary Promotion Record pdf and the “Other Teaching Materials” pdf) via a College-established email (clas-pt@uiowa.edu).

The department will submit to the College:

  • 3 sets of paper copies (double-sided) of the Promotion Record
  • 1 set of paper copies (double-sided) of 4c, Other Teaching Materials
  • The original signed Recommendation for Promotion Cover Sheet

 

Please see the Instructional Track policy located here.

Contact Alaina Hanson (alaina-hanson@uiowa.edu, 5-3015) with any questions.