DUS Meetings and Related Information

DUS Meetings and Notes
Calendar of Curricular Deadlines

DUS Meetings and Notes
The Directors of Undergraduate Studies (DUS) meet each semester to discuss issues of mutual interest. A call for agenda items is sent by the Associate Dean for Undergraduate Education before the meeting.

The Associate Dean also welcomes feedback and agenda items related to undergraduate education at any time during the semester or summer session. Notes from the DUS meetings are shared informally with the DUS and are then added to this website, below.

DUS are asked to share important information and topics from these meetings with their departments or other units.

September 14, 2021

August 16, 2021

Archived Notes

  • February 26, 2020, including the discussion of the GE CLAS Core Review and progress made to date. 
  • February 20, 2019, discussion about minimum s.h. for a major that must be taken at UI, with departments asked to add a reasonable minimum to the General Catalog for inclusion in the degree audit; discussion about the definition of a major; ideas on how to grade "class participation," an area of student confusion;and how to handle distracting use of technology by students.

Notes from previous meetings are available; email requests to jennifer-eimers@uiowa.edu.

Calendar of Curricular Changes: Guidelines

Please note: Many of these deadlines and processes come from the Registrar and are tied to the academic calendar, including the dates for the "Opening of Classes," "Early Registration," and the "Close of Classes." Each department or program will schedule the actions below while using the start and end dates that work best for the department while maintaining adherence to these final start and end dates. Please see the Registrar's Academic Calendar for specific dates for each semester or session.

 Late spring through early August
  • Planning for a new or a substantially revised major, minor, or certificate: Speak to the CLAS Associate Dean for Undergraduate Education as soon as possible and while still in the pre-planning stage of the possible new offering to discuss feasibility, action steps, and a timeline. Resources also need discussion, with the associate dean for undergraduate education guiding this process.
  • Course revisions: Any final revisions to courses must be completed at least five business days before the related MyUI schedule is published for students. Most changes, however, are expected to be made following the Registrar's Offerings Planner deadlines. After the schedule is published, CLAS allows only minor changes to fix typos or other small errors. Other changes disrupt the students' Schedule Builder and can make the course appear to be no longer available.
  • Review current Catalog pages and consider course revisions needed for the next edition: Revise any courses that must be updated as part of the Catalog editing process; this is especially important if a department or other unit is revising a major, minor, or certificate. The Catalog opens in mid-November and closes in mid-February.
  • Syllabi review: The DEO must review each syllabus before the start of the Fall semester to ensure that the syllabus upholds UI and CLAS policy; this review should be done soon enough to give instructors time to revise a syllabus, if needed.
  • Textbooks orders:  Textbooks for Winter or Spring must be ordered before Early Registration starts for the Winter or Spring session or semester. The Registrar and the UI bookstore oversee compliance of this deadline mandated by Federal legislation. ER for Winter and Spring generally starts in early November.
  • Syllabi attachment: CLAS requires that a syllabus or a syllabus sample be attached to any course offered for the following Winter or Spring semester before Early Registration begins for Winter and Spring. 
August
  • CLAS Independent Study Reports: These are due by August 1 to the CLAS Associate Dean for Undergraduate Education for independent study contacts from the previous academic year. Information on independent studies may be found here,
September-October
  • General Education CLAS Core proposals: Proposals are due in the fall semester by September 3. Information on proposal requirements are here. There is also a spring deadline; see below.
  • Removal of Inactive Courses: Courses not taught in the last four years are considered inactive and must be removed from the Course Library. This is done through workflow process related to the Course Library and is overseen by the Registrar, generally with the process starting in mid-September and ending in mid-October. The Registrar compiles a report for the Regents, as mandated, each year on courses removed and added. 
November
  • Catalog Editing: The Catalog opens for editing in mid-November and closes for editing by mid-February. Any curricular revisions anticipated should be completed in time to add to the Catalog or they cannot be implemented until the following year. A first draft of the Catalog is published in time for summer Orientation, generally by June  1. A final draft is published by the start of the fall semester. The Registrar oversees these dates as well as the editing of the Catalog; the specific dates change based a number of important factors presented by the year's academic calendar. Wait to make changes to departmental websites until late spring since changes are not effective until the Fall semester.
November through Early August
  • Planning for a new or a substantially new revised major, minor, or certificate: Speak to the CLAS Associate Dean for Undergraduate Education as soon as possible and while still in the pre-planning stage of the possible new offering to discuss feasibility, action steps, and a timeline. Curricular planning information is here.

November through February
  • Course revisions: Revisions to courses must be completed for the Summer session and the Fall semester before MyUI Courses is live. See the chart below for additional information.  The live date for MyUI Courses is decided by the Registrar and is usually six weeks before Early Registration for the Fall semester.

  • Textbooks orders:  Textbooks must be ordered before Early Registration begins for the Summer session or  the Fall semester. The Registrar and the UI bookstore oversee compliance of this deadline. ER for Summer is generally in the second week in March while Fall ER starts in the second week of April. See the Registrar's academic calendar for exact dates.

  • Syllabi attachment: CLAS requires that a syllabus or a syllabus template be attached to the course before Early Registration begins for the Summer session or Fall semester.

December through January

First-Year Seminar Proposals: These proposals are generally due before the start of the spring semester, with the deadline overseen by the Office of the Provost.

February

CLAS Report on Undergraduate Education: A short one to two page update to the CLAS Associate Dean for Undergraduate Education is submitted for the year to date (ie from January through January); due by February 28. The report usually looks at changes made in the Catalog to the undergraduate curriculum and their rationale and/or addresses about related student success issues and reports on updates to course pedagogy, student activities, and the like.

The General Catalog closes for editing, generally by mid-February.

March

Continuous Quality Improvement (CQI) Report: This report, overseen by the UI Office of Assessment, is due each year on March 3; it is mandated by the Iowa State Legislature and is shared with the Regents. Questions? Contact the UI Office of Assessment (https://assessment.uiowa.edu/).

Late Spring and Early Summer

Undergraduate Sample Plan Editing: Once the Catalog revisions have been approved by related collegiate offices, the sample plans open for editing and are revised to reflect any changes made to the majors, minors, or certificates in the Catalog.