DUS Meetings and Related Information

DUS Biannual Meeting Notes
Curricular Deadlines Related to Undergraduate Education

CLAS Directors of Undergraduate Studies: Biannual Meeting Notes

The Directors of Undergraduate Studies meet once a semester to discuss issues of mutual interest, with meetings occurring usually around mid-semester. A call for agenda items is sent by the Associate Dean for Undergraduate Programs and Curriculum around a week before the meeting, with insights, innovations, and concerns from the DUS forming the basis of the discussion. The Associate Dean also welcomes feedback and agenda items related to undergraduate education at any time during the semester or summer session. Notes from these biannual meetings are shared informally with the DUS and are then added to this website, below.

Fall 2018 and Spring 2019

  • February 20, 2019, including discussion about minimum s.h. for a major that must be taken at UI, with departments asked to add a reasonable minimum to the General Catalog for inclusion in the degree audit; discussion about the definition of a major; ideas on how to grade "class participation," an area of student confusion; how to handle distracting use of technology by students.

  • October 2, 2018, including ideas for new DUS webpages and related duties; role of the General Education Curriculum Committee (GECC) and whether or not to hold elections for membership; brief update on campus-wide committee reviewing ACE teaching evaluation issues.

  • March 23, 2018, including problems with the student return rates of ACE teaching evaluations and other issues; number of added courses in the Diversity and Inclusion General Education area; information on changes to CLAS Honors in the Major procedures.

  • October 4, 2017, including further discussion of the textbook ordering deadlines; revised syllabi attachment policy; and required learning outcomes for the major, with samples included.

  • April 4, 2017, including changes to online course approval; CLAS grading recommendations; and the UI policy/deadline on textbook ordering.

  • October 4, 2016, including ideas for renaming of the General Education Program (GEP); best practices to stop academic misconduct before it occurs.

Curricular Deadlines Related to Undergraduate Education

Many of these deadlines and processes come from the Registrar and are tied to the academic calendar, including the dates for the "Opening of Classes," "Early Registration," and the "Close of Classes." Each department or program will schedule the actions below within the required timeframe  that works best for that unit. Please see the Registrar's Academic Calendar for specific dates for each semester or session.

 Late spring through early August

  • Planning for a new or a substantially revised major, minor, or certificate: Speak to the CLAS Associate Dean for Undergraduate Programs and Curriculum as soon as possible and while still in the pre-planning stage of the possible new offering to discuss feasibility, action steps, and a timeline.
  • Course revisions: Any revisions to courses scheduled for Winter or Spring must be completed before the related MyUI schedules are live. See the chart below for additional information.  The live date for MyUI Courses is decided by the Registrar and is usually six weeks before Early Registration (ER).
  • Review current Catalog pages and consider revisions needed for the next edition: Revise any courses that must be updated as part of the Catalog editing process; this is especially important if a department or other unit is revising a major, minor, or certificate. Do individual courses also need to be updated?  The Catalog opens in mid-November and closes in mid-February.
  • Syllabi review: The DEO must review each syllabus before the start of the Fall semester to ensure that the syllabus upholds UI and CLAS policy; this review should be done soon enough to give instructors time to revise the syllabus, if needed.
  • Textbooks orders:  Textbooks for Winter or Spring must be ordered before Early Registration starts for the Winter or Spring session or semester. The Registrar and the UI bookstore oversee compliance of this deadline mandated by Federal legislation. ER for Winter and Spring generally starts in early November.
  • Syllabi attachment: CLAS requires that a syllabus or a syllabus sample be attached to any course offered for the following Winter or Spring semester before Early Registration begins for Winter and Spring. 

August

  • CLAS Independent Study Reports: These are due by August 1 to the CLAS Associate Dean for Undergraduate Programs and Curriculum for independent study contacts from the previous academic year. Information on independent studies may be found here,

September-October

  • General Education CLAS Core proposals: Proposals are due in the fall semester by September 3. Information on proposal requirements are here.
  • Removal of Inactive Courses: Courses not taught in the last four years are considered inactive and must be removed from the Course Library. This is done through workflow process related to the Course Library and is overseen by the Registrar, generally with the process starting in mid-September and ending in mid-October. The Registrar compiles a report for the Regents, as mandated, each year on courses removed and added. 

November

  • Catalog Editing: The Catalog opens for editing in mid-November and closes for editing by mid February. Any curricular revisions anticipated should be completed in time to add to the Catalog or they cannot be implemented until the following year. A first draft of the Catalog is published in time for summer Orientation, generally by June  1. A final draft is published by the start of the fall semester. The Registrar oversees these dates as well as the editing of the Catalog; the specific dates change based a number of important factors presented by the year's academic calendar.

November through Early August

  • Planning for a new or a substantially new revised major, minor, or certificate: Speak to the CLAS Associate Dean for Undergraduate Programs and Curriculum as soon as possible and while still in the pre-planning stage of the possible new offering to discuss feasibility, action steps, and a timeline. Curricular planning information is here.

November through February

  • Course revisions: Revisions to courses must be completed for the Summer session and the Fall semester before MyUI Courses is live. See the chart below for additional information.  The live date for MyUI Courses is decided by the Registrar and is usually six weeks before Early Registration for the Fall semester.
  • Textbooks orders:  Textbooks must be ordered before Early Registration begins for the Summer session or  the Fall semester. The Registrar and the UI bookstore oversee compliance of this deadline. ER for Summer is generally in the second week in March while Fall ER starts in the second week of April. See the Registrar's academic calendar for exact dates.
  • Syllabi attachment: CLAS requires that a syllabus or a syllabus template be attached to the course before Early Registration begins for the Summer session or Fall semester.

December through January
First-Year Seminar Proposals: These proposals are generally due before the start of the spring semester, with the deadline overseen by the Office of the Provost.

February
CLAS Report on Undergraduate Education: A short one to two page update to the CLAS Associate Dean for Undergraduate Programs and Curriculum is submitted for the year to date (ie from January through January); due by February 28. The report usually looks at changes made in the Catalog to the undergraduate curriculum and their rationale and/or addresses about related student success issues and reports on updates to course pedagogy, student activities, and the like.

The General Catalog closes for editing, generally by mid-February.

March
Continuous Quality Improvement (CQI) Report: This report, overseen by the UI Office of Assessment, is due each year on March 3; it is mandated by the Iowa State Legislature and is shared with the Regents.

Late Spring
Undergraduate Sample Plan Editing: Once the Catalog revisions have been approved by related collegiate offices, the sample plans open for editing and are revised to reflect any changes made to the majors, minors, or certificates in the Catalog.

 

REVISIONS to Individual Courses Using the Course Library Workflow System: Timeframe for Making Changes 

Course in Library: Crucial Components Revised through MAUI Workflow

Other components can be edited using the Offerings Planner 

Revisions must be completed before  MyUI Courses is live. Changes submitted by workflow must be approved and updated in the Library before this date.

Small revisions in these areas are allowed if urgent  after MyUI is live. Changes submitted by workflow must be approved and completed in the Library before before Early Registration Begins

Subject Acronym

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Course Number

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Administrative home

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Course Titles

(Catalog title, MyUI Course title and Transcript title)

 

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Catalog Description

 

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Cross-listing (addition or removal)

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Credit hours

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Prerequisites

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Speical Grading 

 

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Repeatability

 

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Arranged/not arranged; independent study  
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Co-requisites, requirements, and recommendations  
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