DUS Meetings and Related Information

DUS Meetings and Notes
Calendar of Curricular Deadlines

DUS Meetings and Notes
The Directors of Undergraduate Studies (DUS) meet each semester to discuss issues of mutual interest, A call for agenda items is sent by the Associate Dean for Undergraduate Programs around a week before the meeting, with these requests and concerns from the DUS forming the basis of the discussion.

The Associate Dean also welcomes feedback and agenda items related to undergraduate education at any time during the semester or summer session. Notes from the DUS meetings are shared informally with the DUS and are then added to this website, below.

DUS are asked to share important information and topics from these meetings with their departments or other units.

           February 10, 2021: Meeting Notes 

November 11, 2020: Meeting Notes

October 15, 2020: Meeting Notes

September 16, 2020: Meeting Notes

Meetings in Summer 2020 

Summer meetings focused around strategies to deal with the pandemic, with these policies and procedures shaped by conversations with DEOs and Directors of Undergraduate Studies: https://clas.uiowa.edu/faculty/undergraduate-teaching-policies-resources/pandemic-policies

Archived Notes

  • March 26, 2020, including a discussion of COVID-19 policies and procedures for Spring 2020, with these summarized here: https://clas.uiowa.edu/faculty/covid-19-spring-2020-undergraduate-policies-and-procedures-related-instruction
  • February 26, 2020, including the discussion of the GE CLAS Core Review and progress made to date. 
  • October 9, 2019
  • February 20, 2019, including discussion about minimum s.h. for a major that must be taken at UI, with departments asked to add a reasonable minimum to the General Catalog for inclusion in the degree audit; discussion about the definition of a major; ideas on how to grade "class participation," an area of student confusion; how to handle distracting use of technology by students.
  • October 2, 2018, including ideas for new DUS webpages and related duties; role of the General Education Curriculum Committee (GECC) and whether or not to hold elections for membership; brief update on campus-wide committee reviewing ACE teaching evaluation issues.
  • March 23, 2018, including problems with the student return rates of ACE teaching evaluations and other issues; number of added courses in the Diversity and Inclusion General Education area; information on changes to CLAS Honors in the Major procedures.
  • October 4, 2017, including further discussion of the textbook ordering deadlines; revised syllabi attachment policy; and required learning outcomes for the major, with samples included.
  • April 4, 2017, including changes to online course approval; CLAS grading recommendations; and the UI policy/deadline on textbook ordering.
  • October 4, 2016, including ideas for renaming of the General Education Program (GEP); best practices to stop academic misconduct before it occurs.

Calendar of Curricular Guidelines

Please note: Many of these deadlines and processes come from the Registrar and are tied to the academic calendar, including the dates for the "Opening of Classes," "Early Registration," and the "Close of Classes." Each department or program will schedule the actions below within the required timeframe  that works best for that unit. Please see the Registrar's Academic Calendar for specific dates for each semester or session.

 Late spring through early August
  • Planning for a new or a substantially revised major, minor, or certificate: Speak to the CLAS Associate Dean for Undergraduate Education as soon as possible and while still in the pre-planning stage of the possible new offering to discuss feasibility, action steps, and a timeline. Resources also need discussion, with the associate dean for undergraduate education guiding this process.
  • Course revisions: Any revisions to courses must be completed at least seven days before the related MyUI schedules are published for students. After the schedule is published only minor changes to fix typos or other small errors are allowed. Other changes disrupt the students' Schedule Builder and can make the course appear to be no longer available. See the chart below for additional information.  The live date for MyUI Courses is decided by the Registrar and is usually six weeks before Early Registration (ER).
  • Review current Catalog pages and consider revisions needed for the next edition: Revise any courses that must be updated as part of the Catalog editing process; this is especially important if a department or other unit is revising a major, minor, or certificate. Do individual courses also need to be updated?  The Catalog opens in mid-November and closes in mid-February.
  • Syllabi review: The DEO must review each syllabus before the start of the Fall semester to ensure that the syllabus upholds UI and CLAS policy; this review should be done soon enough to give instructors time to revise the syllabus, if needed.
  • Textbooks orders:  Textbooks for Winter or Spring must be ordered before Early Registration starts for the Winter or Spring session or semester. The Registrar and the UI bookstore oversee compliance of this deadline mandated by Federal legislation. ER for Winter and Spring generally starts in early November.
  • Syllabi attachment: CLAS requires that a syllabus or a syllabus sample be attached to any course offered for the following Winter or Spring semester before Early Registration begins for Winter and Spring. 
  • CLAS Independent Study Reports: These are due by August 1 to the CLAS Associate Dean for Undergraduate Education for independent study contacts from the previous academic year. Information on independent studies may be found here,
  • General Education CLAS Core proposals: Proposals are due in the fall semester by September 3. Information on proposal requirements are here. There is also a spring deadline; see below.
  • Removal of Inactive Courses: Courses not taught in the last four years are considered inactive and must be removed from the Course Library. This is done through workflow process related to the Course Library and is overseen by the Registrar, generally with the process starting in mid-September and ending in mid-October. The Registrar compiles a report for the Regents, as mandated, each year on courses removed and added. 
  • Catalog Editing: The Catalog opens for editing in mid-November and closes for editing by mid-February. Any curricular revisions anticipated should be completed in time to add to the Catalog or they cannot be implemented until the following year. A first draft of the Catalog is published in time for summer Orientation, generally by June  1. A final draft is published by the start of the fall semester. The Registrar oversees these dates as well as the editing of the Catalog; the specific dates change based a number of important factors presented by the year's academic calendar. Wait to make changes to departmental websites until late spring since changes are not effective until the Fall semester.
November through Early August
  • Planning for a new or a substantially new revised major, minor, or certificate: Speak to the CLAS Associate Dean for Undergraduate Education as soon as possible and while still in the pre-planning stage of the possible new offering to discuss feasibility, action steps, and a timeline. Curricular planning information is here.

November through February
  • Course revisions: Revisions to courses must be completed for the Summer session and the Fall semester before MyUI Courses is live. See the chart below for additional information.  The live date for MyUI Courses is decided by the Registrar and is usually six weeks before Early Registration for the Fall semester.

  • Textbooks orders:  Textbooks must be ordered before Early Registration begins for the Summer session or  the Fall semester. The Registrar and the UI bookstore oversee compliance of this deadline. ER for Summer is generally in the second week in March while Fall ER starts in the second week of April. See the Registrar's academic calendar for exact dates.

  • Syllabi attachment: CLAS requires that a syllabus or a syllabus template be attached to the course before Early Registration begins for the Summer session or Fall semester.

December through January

First-Year Seminar Proposals: These proposals are generally due before the start of the spring semester, with the deadline overseen by the Office of the Provost.


CLAS Report on Undergraduate Education: A short one to two page update to the CLAS Associate Dean for Undergraduate Programs and Curriculum is submitted for the year to date (ie from January through January); due by February 28. The report usually looks at changes made in the Catalog to the undergraduate curriculum and their rationale and/or addresses about related student success issues and reports on updates to course pedagogy, student activities, and the like.

The General Catalog closes for editing, generally by mid-February.


Continuous Quality Improvement (CQI) Report: This report, overseen by the UI Office of Assessment, is due each year on March 3; it is mandated by the Iowa State Legislature and is shared with the Regents.

Late Spring

Undergraduate Sample Plan Editing: Once the Catalog revisions have been approved by related collegiate offices, the sample plans open for editing and are revised to reflect any changes made to the majors, minors, or certificates in the Catalog.

REVISIONS to Individual Courses Using the Course Library Workflow System: Timeframe for Making Changes 

Course in Library: Crucial Components Revised through MAUI Workflow

Other components can be edited using the Offerings Planner 

Revisions must be completed before  MyUI Courses is live. Changes submitted by workflow in this column must be approved and updated in the Library before this date.

Small revisions in these areas in this column are allowed if urgent after MyUI is live. Changes submitted by workflow must be approved and completed in the Library before before Early Registration Begins

Subject Acronym



Course Number



Administrative home



Course Titles

(Catalog title, MyUI Course title and Transcript title)





Catalog Description



Cross-listing (addition or removal)



Credit hours






Special Grading 





Arranged/not arranged; independent study  
Co-requisites, requirements, and recommendations