PTEAP 2019-20 - Deadline April 26

To: Departmental Executive Officers
From: Raúl Curto, Executive Associate Dean
RE: PTEAP 2019-20 - Deadline April 26

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I am pleased to announce that the deadline for completion of the Post-tenure Effort Allocation (PTEA) agreements for your faculty will be Friday, April 26, 2019.  This will allow DEOs to count on additional information on CDAs, stipend supplement awards, tenure decisions, phased retirements, etc., thus eliminating the need to process adjustment to the PTEAP forms later in the Spring Semester. 

The PTEA process is web-based, and the on-line database is administered by Kristina Yows in the Office of the Provost.  The database is available at  After reaching the website, you will be able to log in with your HawkID and HawkID password.

We will have you use the reports on the Provost WebPortal.  When your administrator has finished entering the PTEA information for your faculty, the next step is for the DEO to email the WebPortal “Departmental Summary Table” along with signed individualized portfolio for non-unit norm faculty to by April 26, 2019.  Alternatively, a copy can be campus mailed to Carole Kern, CLAS Dean’s Office, 240 Schaeffer Hall.

In addition, the College needs to have all PTEAs for DEOs for next year (AY 19-20) in our office by April 26, 2019.  If you are continuing your term as DEO and plan to allocate the same effort as this academic year, simply fill in the new form, sign it, and return it to me.  If your term expires at the end of this academic year, and we have not yet determined who will be chair of your department, I ask that you consider what you expect to be doing in AY 19-20 and make your changes to your PTEA form, sign it, and return it to me for my consideration.  If you wish to discuss your effort allocation for next year, please contact our office (5-2615) as soon as possible.

As the Provost Office instructions indicate, “DEOs must confer with each tenured faculty member to agree on the faculty member's planned allocation of effort for 2019-2020. If a faculty member will be on leave, this conference should take place prior to departure if possible.” 

In preparing the PTEA agreements and entering the data into the on-line database, DEOs should keep in mind two important provisions of PTEA Policy:

  1. The faculty member may not reduce his or her teaching or scholarly/creative contribution to 0% for any period of time or take disproportionate responsibility in any one area over a long period of time.
  2. When the PTEA process is completed, the DEO must distribute to the faculty a description of each portfolio agreement and an explanation of how the department will continue to fulfill its mission while the agreements are in force.

Many thanks in advance for your cooperation in this important project.