Undergraduate Academic Deadlines for Summer 2022

CLAS will adhere to the Registrar’s Academic Calendar for undergraduate course adds, course drops, and withdrawals. Thank you for keeping your undergraduate students informed about academic deadlines.

Summer has 5 sessions (4 week, 6 week I, 8 week, 6 week II, and 12 week), each with its own drop/withdrawal and add deadlines. You can look up session deadlines here and individual course deadlines here.

A student dropping their only summer course would be withdrawing from the summer 2022 session. They will be unable to add a course for a future summer session unless it is added prior to completing the drop/withdrawal process.

Considerations for instructors related to the deadline to drop a course

• The mark of W will appear on the student’s transcript. Ws are neutral marks that do not affect a student’s GPA.
• Please refer students with questions to CLAS Undergraduate Programs, 319-335-2633 or clasps@uiowa.edu.

Online Add Procedures

• The Registrar’s Office has created a process for students to add classes through MyUI/MAUI, similar to the online course drop/withdrawal process. The process is described here: https://help.maui.uiowa.edu/online-course-add-process-instructors.
• Departments/instructors are encouraged to use the online process when possible; however, the UI Service Center continues to accept change of registration forms with handwritten signatures.
• Instructors should ensure all students attending are properly registered for the course. Please do not add students to ICON if they are not registered for the course. ICON access is automatically granted to the student overnight after they have finalized the course add.

Undergraduate Student Absences

Please review the information on:

Student Absences due to COVID-19

General guidance on Student Absences

Documentation related to absences

• Daily reports (Student Absence Report) are provided to instructors via email (a list of students who have filled out the self-report form within the last 24 hour period) and will serve as the excused absence documentation.
• Please do not ask students on this list for additional documentation.
• Daily reports are not cumulative, but cumulative reports can be found within each ICON course site using the Course Absence List feature (which is also up to date related to student adds/drops).
• For longer absences and absences not necessarily related to COVID-19, students can be asked to use the CLAS absence form to report their absence and turn it in to the instructor; this form is also available through ICON.

CLAS Undergraduate Student Academic Concern Form

Concerned about an undergraduate student? The academic staff in CLAS Undergraduate Programs (120 Schaeffer Hall) have created a reporting form for instructors to use when academic concerns arise related to a student in one of your courses. If you have a student you are concerned about, please fill out the online reporting form. You will be asked to share your name, student’s name, and a brief summary of the concern. You can also choose to remain anonymous or for the student to know you have filled out the form and the staff will determine the correct outreach and resources to support the student.

Reasons instructors might use the form:  

• Student has stopped coming to class or stopped submitting assignments with no communication for more than a few days (in a summer course).
• Student has not responded to your attempts to outreach via email or ICON website.

If a student shares information related to a well-being concern, such as

• concerns related to behavior in the classroom
• mental health concerns
• needs to connect with additional resources
• shares additional concerning information with you,

please complete the Dean of Students Report a Concern Form or contact the Student Care and Assistance Team at dos-assistance@uiowa.edu or 319-335-1162. Please also refer to the Dean of Students Quick Help Guide for supporting students.

Undergraduate Academic Misconduct: For support reporting academic misconduct, please visit the CLAS website on Undergraduate Academic Misconduct for questions and to make these types of reports.

Office of Institutional Equity (OIE): For support with matters related to Title IX, other sexual misconduct claims, or any protected class complaints, please contact the Office of Institutional Equity (OIE) for questions and to learn more about these types of concerns.