PTEAP 2021-2022 - Deadline April 9, 2021

To: Departmental Executive Officers
From: Maggy Tomova, Associate Dean for the Natural, Mathematical, and Social Sciences, Roland Racevskis, Associate Dean for the Arts and Humanities
RE: PTEAP 2021-2022 - Deadline April 9, 2021

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The deadline for completion of the Post-tenure Effort Allocation (PTEA) agreements for your tenured faculty will be Friday, April 9, 2021.  This will allow DEOs to count on additional information on CDAs, stipend supplement awards, tenure decisions, phased retirements, etc., thus eliminating the need to process adjustment to the PTEAP later in the Spring Semester. 

The PTEAP process is now completely web-based, with an on-line database administered by the Office of the Provost.  This can be accessed by signing into the Self Service Portal, go to the Human Resource section, to the Faculty Admin Center and select Post-tenure Effort Allocation (PTEAP). Your administrator will be able to select your department and edit faculty listings either individually or in a PTEAP bulk edit window for those within the unit norm. When your administrator has finished entering the PTEAP information for your faculty, they can then route it for your signature (as DEO). If  the faculty is not within the unit norm, it will also need to have an explanation (PDA, fellowship, LWOP, etc. listed in the comments) and be routed to the appropriate Associate Dean for area. Any corrections to faculty listed (retirements, promotions, resignations, department changes) should be sent to

The College needs to have all PTEAPs for DEOs for next year (AY 21-22) routing completed by April 9, 2021.  If you are continuing your term as DEO and plan to allocate the same effort as this academic year, simply work with your admin to fill in the same data and route to your Associate Dean.  If your term expires at the end of this academic year, and we have not yet determined who will be chair of your department, please consider what you expect to be doing in AY 21-22 and make changes to your PTEA listing (there is a space for comments) then route to your Associate Dean.  If you wish to discuss your effort allocation for next year, please contact our office (5-2615) or email to schedule a meeting.

As the Provost Office instructions indicate, “DEOs must confer with each tenured faculty member to agree on the faculty member's planned allocation of effort for 2021-2022. If a faculty member will be on leave, this conference should take place prior to departure if possible.” 

In preparing the PTEAP agreements and entering the data into the on-line database, DEOs should keep in mind two important provisions of PTEA Policy.

  1. The faculty member may not reduce their teaching or scholarly/creative contribution to 0% for any period of time or take disproportionate responsibility in any one area over a long period of time.
  2. When the PTEAP process is completed, the DEO must distribute to the faculty a description of each portfolio agreement and an explanation of how the department will continue to fulfill its mission while the agreements are in force.

Many thanks in advance for your cooperation in this important project.