Spring 2020 COVID-19 Updates for Students

This page contains temporary policies and procedures affecting students in the College of Liberal Arts and Sciences during the COVID-19 crisis. The same information may be found on the appropriate page in the CLAS Academic Policies Handbook.

We know this is a stressful time and you have many questions. Please refer to the information below for common questions and answers, which pertain ONLY to the spring 2020 semester. This information is subject to change. All other policies and procedures remain unchanged.

If you have questions not answered here, please contact your academic advisor or our staff in Academic Programs and Student Development at clasps@uiowa.edu or 319-335-2633.

COVID-19 Temporary Office Hours 

Staff in Academic Programs and Student Development are available to assist you. Our office in 120 Schaeffer Hall is closed, but you may email us at clasps@uiowa.edu anytime. We may be reached by phone at 319-335-2633 during our temporary virtual office hours, 8:30 am-12 pm and 1-4:30 pm weekdays.

Current University of Iowa students may make a phone appointment online in MyUI under Advising Appointment (choose "College Office" then "College of Liberal Arts and Sciences") or by calling 319-335-2633 during our virtual office hours. Please be prepared to provide your University ID number, Hawk ID, or other identifying information when you call or email.

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COVID-19 Temporary Procedure – Adding courses after the deadline

https://clas.uiowa.edu/students/students-academic-policies/registration-...

If you want to add a course offered by the College of Liberal Arts and Sciences (identified by Admin: College of Liberal Arts and Sciences in the MyUI course description) after the 5th day of the semester, or to add on or after the start date for an off-cycle, summer, or winter session course, email both your academic advisor and the primary course instructor to obtain permission to add the course. After you have obtained those permissions, forward the email(s) to clasps@uiowa.edu from your University of Iowa email account to request Dean's permission to add the course after the deadline. Be sure to include your University ID number or Hawk ID. 

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COVID-19 Temporary Procedure – Declaring or changing a major

https://clas.uiowa.edu/students/handbook/majors-minors-certificates#decl...

  • Students in the College of Liberal Arts and Sciences may email clasps@uiowa.edu to declare a major, add a new major, and/or drop a major. The email must come from your University of Iowa email account and include your University ID number or Hawk ID.
  • Students who are enrolled in another College at the University of Iowa who want to add a CLAS major, or switch to a CLAS major, should complete the Change of College application in MyUI (Student Information, then Change of College Application under Advising).
  • Students currently in a Combined Degree Program (with majors in two Colleges) who want to drop a major in one College should complete the Changes to Undergraduate Combined Degree Program form found on the Registrar's website.
  • If you are not a current student but have been admitted to the University of Iowa for a future session (summer 2020 or fall 2020), you must contact the Office of Admissions to add, change or drop a major program of study, admissions@uiowa.edu or 319-335-3847.

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COVID-19 Temporary Procedure – Dismissal after the spring 2020 semester 

 https://clas.uiowa.edu/students/handbook/dismissal 

Students on academic probation during the spring 2020 semester are not subject to dismissal after the end of the spring 2020 semester.  

No student in College of Liberal Arts and Sciences will be dismissed after spring 2020 semester grades post. All CLAS students currently on academic probation during the spring 2020 semester will be either restored to good standing or continued on academic probation, depending on the student's GPA after spring semester grades post.  

This includes students admitted on academic probation for the spring semester from another UI college or another institution, students who were placed on academic probation at the end of their most recent session of enrollment, students who were continued on academic probation at the end of their most recent semester of enrollment, students who were reinstated to CLAS for spring 2020 following a previous dismissal, and students who had their dismissal revoked on appeal at the end of their most recent semester of enrollment. 

Please note:  The following grades do not affect the UI Term GPA: AUS, AUU, IP, N, P, S, U. The following marks do not affect the grade-point average: I, O, R, W. See https://clas.uiowa.edu/students/handbook/grading-system for additional information regarding grades.

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COVID-19 Temporary Procedure Reinstatement Interview 

https://clas.uiowa.edu/students/handbook/dismissal#reinstatement

To arrange a reinstatement interview, schedule an appointment with an associate director in the Academic Programs and Student Development by calling 319-335-2633 between 8:30 am-12 pm or 1-4:30 pm weekdays approximately two weeks in advance. Appointments for reinstatement interviews must not be scheduled online. You also may email clasps@uiowa.edu for assistance in scheduling a reinstatement interview. All reinstatement interviews for fall 2020 will be conducted by telephone. Reinstatement interviews for the fall 2020 semester must be completed by July 1, 2020.

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COVID-19 Temporary Procedure – Requesting Excess Hours 

https://clas.uiowa.edu/students/students-academic-policies/registration-...

Summer 2020 session  

  • The maximum registration for summer session (any combined 4-week, 6-week, 8-week, 12-week enrollment) is 12 semester hours
  • If you are a CLAS student and wish to request excess hours for summer session, email clasps@uiowa.edu from your UI email account, include your full name, University ID or Hawk ID,  phone number, the total number of hours you are requesting, the course(s) you wish to add, and details about why you are requesting excess hours.  
  • Please note, excess hours are approved for summer session only in very special circumstances.  

Fall 2020 semester – Early registration through the end of the spring 2020 semester 

  • You may register for a maximum of 18 semester hours for the fall 2020 semester. 
  • If you are a CLAS student and will become eligible to graduate at the close of the fall 2020 semester by adding additional hours, you may email clasps@uiowa.edu from your UI email account to request to exceed the 18 semester hour maximum.  In the email, include your University ID number or Hawk ID, number of hours you are requesting, and the course(s) you wish to add. 
  • Please note, if you are not graduating in fall 2020, you must wait until after spring 2020 grades post in MyUI to request excess hours, see below. 

 Fall 2020 semester - After spring 2020 semester grades post in MyUI 

  • You may register for a maximum of 18 semester hours for the fall 2020 semester.  
  • If you are a CLAS student, you may email clasps@uiowa.edu from your UI email account to request to exceed the 18 semester hour maximum.  In the email, include your University ID number or Hawk ID, number of hours you are requesting, and the course(s) you wish to add. 

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COVID-19 Temporary Procedure Pass/Nonpass grading option (P/N)

https://clas.uiowa.edu/students/handbook/grading-system#pn

https://clas.uiowa.edu/students/students-academic-policies/registration-policies#pn

A temporary Pass/Nonpass (P/N) grading option has been adopted for all undergraduate courses taught during Spring 2020 semester.  This policy applies to courses that were converted from face-to-face to virtual instruction as well as courses that were already being taught online.

  • Students will choose to receive either the letter grade recorded by the instructor, OR a P/N designation. This decision must be made by Friday, May 8, 2020. A letter grade is the default if a request is not made for P/N. Students are encouraged to consult with their academic advisor prior to making their final decision regarding P/N grading. More guidance on the process for requesting P/N grading will be forthcoming.
  • Faculty will grade students as usual during the semester and submit grades following the standard submission process. Letter grades will then be converted to P/N by the Registrar and displayed on the transcript as such.
  • A grade of C- is needed to pass the class unless a program has asked for an exception due to accreditation or pre-licensing requirements.
  • Courses taken for P/N grades during Spring 2020 will count towards curricular, major, minor, certificate, academic progress, general education, and graduation requirements.
  • Grades of P and N will not be factored into a student's grade point average.
  • Students need to file an appeal in order to change to P/N after final grades are published or in order to change to grades from P/N. Related decisions will be handled by the student’s college and should follow current appeal processes.

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COVID-19 Temporary Procedure – Pass/Nonpass grading option (P/N) Frequently Asked Questions (FAQ) for CLAS students

https://clas.uiowa.edu/students/handbook/grading-system#pn

https://clas.uiowa.edu/students/students-academic-policies/registration-policies#pn

  • How do I request the P/N grading option for a spring 2020 course?  
    • An online form to request the P/N grading option will be added to MyUI soon.   
  • Do I need to do anything if I want to keep my courses as regular, graded courses?  
    • No, if you do not submit the online grading option form, your courses will retain the default grading system for the course.   
  • What is the deadline to request the P/N grading option for spring 2020?  
    • The deadline to request a change to the P/N grading option is Friday, May 8, 2020.   
  • Can I request the P/N grading option for any course I am enrolled in?  
    • You may request the P/N grading option for any course that is a regular, graded course (listed in the MyUI course description as "Special Grading Instructions: None").   
  • Can I request the P/N grading option for a single course?  
    • Yes, you may request the P/N grading option for one, all, or none of your regularly graded courses.   
  • Can I request the P/N option for all of my courses?  
    • Yes, you may request the P/N grading option for one, all, or none of your regularly graded courses.    
  • Is there a separate form for each course to request the P/N grading option?  
    • Yes, you will need to submit a separate online request for each course on  MyUI.  
  • Which letter grades will earn a P and which will earn an N?  
    • A grade of C- or higher is needed to pass the class with  P unless a program has asked for an exception due to accreditation or pre-licensing requirements. Grades of D+, D, D-, and F will earn a grade of N and no credit will be awarded.
  • If I request the P/N grading option for all of my spring 2020 courses, what will my UI Term GPA be? 
    • If you choose the P/N grading option for all courses, you will have a UI term GPA that appears as 0.00, but it will be read as "blank", not as zero. 
  • If I receive an N, do I earn credit for the course?   
    • No, N grades do not earn credit. They also are not calculated into your GPA.  
  • Can I change an S/F course to the P/N grading option?  
    • No, S/F courses are not letter-graded courses and may not be changed to the P/N grading option.   
  • Can I change an S/U course to the P/N grading option?  
    • It is not necessary to change an S/U course to P/N as the both S and P grades indicate credit with no impact on GPA, and U and N grades indicate no credit, with no impact on GPA.   
  • What if I change my mind about the P/N grading option?  
    • You may cancel the P/N grading option request by the May 8, 2020, deadline.   
  • What if I change my mind about the P/N grading option after the May 8, 2020, deadline?  
    • CLAS students must contact Academic Programs and Student Development, clasps@uiowa.edu, 319-335-2633, to discuss how to petition for a late change to your chosen grading option. All petitions for a late change to the grading option must be submitted by June 5, 2020; however, approval after the May 8, 2020, deadline is not guaranteed.   
  • If I choose P/N before May 8, 2020,  can I change back to graded once final grades post?   
    • CLAS students must contact Academic Programs and Student Development, clasps@uiowa.edu, 319-335-2633, to discuss how to petition for a late change to your chosen grading option. All petitions for a late change to the grading option must be submitted by June 5, 2020; however, approval after the May 8, 2020, deadline is not guaranteed.   
  • Will courses taken with the P/N grading option in Spring 2020 satisfy CLAS major, minor, certificate, and general education requirements?  
    • Yes. Courses taken in Spring 2020 with a grade of P will count towards curricular, major, minor, certificate, academic progress, general education, and graduation requirements. Grades of N do not award any credit.   
  • Will courses taken at the University of Iowa with the P/N grading option in Spring 2020 satisfy UI, CLAS, and departmental residence requirements?  
    • Yes. Courses taken in Spring 2020 with a grade of P will count towards University of Iowa, collegiate and departmental residence requirements. Grades of N do not award any credit.   
  • Does my course instructor need to approve the P/N grading option?  
    • No.  
  • Will my instructor be notified if I choose the P/N grading option?  
    • No.  
  • If I am on academic probation, how will choosing P/N affect my probationary status?   
    • P/N grades will not have any impact on your GPA. Only letter-graded courses will affect your GPA and thus your academic standing in the College of Liberal Arts and Sciences.   
  • If I am on academic probation and receive N grades in all of my courses for spring 2020, will I be dismissed?  
    • No. At the close of the spring 2020 semester, the College of Liberal Arts and Sciences will not be dismissing any student on academic probation during the spring 2020 semester. All students currently on academic probation during the spring 2020 semester will be either restored to good standing or continued on academic probation, depending on the student's GPA after spring semester grades post.   
  • Will I be placed on academic probation if I receive all N grades in spring 2020?  
    • Grades of N will not affect your GPA. If you currently are in academic good standing and receive grades of N in all spring 2020 courses you would remain in good standing. Only regular, graded courses will affect your GPA and thus your academic standing in the College of Liberal Arts and Sciences. Please see https://clas.uiowa.edu/students/students-academic-policies/academic-probation for additional information.   
  • Whom should I talk to if I am unsure about my choices?  
    • Contact your academic advisor to discuss the ramifications of choosing a P/N grading option. You also may contact Academic Programs and Student Development at clasps@uiowa.edu or 319-335-2633 to discuss your options with an associate director.  
  • If I choose P/N am I still eligible for the Dean's List and/or the President's List?  
  • My grade on ICON shows a grade of D+, D, or D-, why didn't I receive credit?  
    • If you elected to change to P/N grading, you received an N as your final grade in the course. N grades do not earn credit. They also are not calculated in your GPA.  
  • I am retaking a course this semester and applied for a second-grade-only option (SGO). What will happen to my SGO if I change to the P/N option for the spring 2020 enrollment?  
    • P/N graded courses cannot be applied for SGO on a course first taken for a letter grade; therefore, your SGO request will be disqualified. If you took the course for a grade the first time, you must take it for a grade the second time to use the second-grade-only option.  
  • If I receive an N grade in a course, can I retake it in the future and use the second-grade-only option (SGO)?  
    • If you receive a grade of N in a course you may retake it in the future, but because the N does not impact your GPA, you will not need to use a second-grade-only option for the course.    
  • Will the P grades from this semester count toward the maximum limit of 15 semester hours (s.h.) of P courses that may be applied towards the 120 s.h. required to graduate?  
    • P courses taken in Spring 2020 will not count towards the limit of 15 s.h. of P grades allowed towards the 120 s.h. required to graduate.   
  • How will changing to the P/N grading option affect my financial aid?  
  • How will changing to the P/N grading option affect my scholarship?  
    • For CLAS scholarships, P grades will count towards your full-time or part-time enrollment status.  A grade of P or N does not impact GPA, so using the P/N grading option will not impact scholarship renewals. Please review the Office of Student Financial Aid updates found here: https://financialaid.uiowa.edu/resources/covid19.   
  • How will changing to the P/N grading option affect my application to a graduate or professional program?  
    • This may vary by university or college. You will need to contact the graduate/professional program(s) that you plan to apply to for specific information. However, a designation will be added to all students' transcripts indicating the extraordinary circumstances encountered during the 2020 spring semester.  

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COVID-19 Temporary Procedure – How can I request the SGO? 

https://clas.uiowa.edu/students/handbook/grading-system#second-grade 

If you are a CLAS student, you may request a SGO online at https://workflow.uiowa.edu/entry/new/662 by logging in with your Hawk ID and password during the semester in which your second enrollment in the course has begun. Most students request the SGO before the last day of class in order for the second grade to appear on their next grade report. You may also make this request after the close of the semester. However, you cannot request that an SGO be applied to coursework for which you have already been awarded a UI degree. 

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COVID-19 Temporary Procedure – Dropping courses 

 https://clas.uiowa.edu/students/students-academic-policies/registration-policies#dropping 

 The deadline to drop one or more individual courses for the spring 2020 semester is now Friday, May 8, 2020. Students may drop any spring 2020 course in MyUI with advisor authorization by May 8. This policy applies to courses that were converted from face-to-face to virtual instruction, as well as courses that already were being taught online. If you wish to drop all of your spring 2020 courses, see withdrawal of entire registration.  

The student must initiate the drop on the Spring 2020 Courses/Registration page on MyUI. Then, the student is responsible for contacting their academic advisor to obtain authorization to drop the course. The academic advisor will not be notified automatically of the drop request. Authorization also may be required from International Student and Scholar Services (ISSS) for international students, and Student-Athlete Academic Services for student athletes. Instructor permission is not required to drop courses offered by the College of Liberal Arts and Sciences.  

Please note, the student must initiate the drop on MyUI and obtain all authorizations by 4:30 pm on May 8, 2020. After the required authorizations have been obtained, the student must log in to MyUI to complete the drop process by 11:59 pm on the deadline to drop the course. The course is dropped only when the student receives the message that the course was "Successfully dropped". 

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COVID-19 Temporary Procedure – Withdrawal of entire registration 

 https://clas.uiowa.edu/students/students-academic-policies/registration-policies#withdrawal 

 The deadline for any student to withdraw their entire spring 2020 course registration has been extended to Friday, May 8, 2020.  

 Before the withdrawal deadline, if you have decided to withdraw from all your courses, you should contact your academic advisor for assistance with the withdrawal process. If you are unable to meet with your academic advisor, contact Academic Programs & Student Development, 319-335-2633 or clasps@uiowa.edu,  for assistance. International students, however, must contact International Student and Scholar Services (ISSS), 1111 UCC. Students on academic probation are encouraged to discuss their decision to withdraw their registration with an associate director in Academic Programs & Student Development. 

You may initiate a withdrawal from all courses under spring 2020 Courses/Registration in MyUI, see Withdrawal Information on the Registrar's website for more information. However, you will need to complete an online withdrawal survey, obtain authorization from one or more campus offices, then finalize the request in MyUI for the withdrawal to be completed. 

After you have finalized the withdrawal, your transcript will show that you have withdrawn from an entire semester or session, and will reflect no courses, credits, or grades. Instead, it will indicate that you withdrew and the date withdrawn (for example: Withdrew April 20, 2020). 

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 COVID-19 Temporary Procedure – Requesting a late or retroactive withdrawal 

https://clas.uiowa.edu/students/students-academic-policies/registration-policies#late-withdrawal  

Please note: The deadline to withdraw your entire spring 2020 registration has been extended to Friday, May 8, 2020, for all undergraduate students. Until May 8 you may initiate withdrawal of your spring 2020 registration in MyUI under Courses/Registration for spring 2020. You will need to complete a withdrawal survey, obtain authorization to withdraw from your academic advisor, then return to MyUI to finalize the withdrawal by the deadline. If you are a CLAS student who is unable to contact your academic advisor, please reach out to Academic Programs and Student Development for assistance, 319-335-2633 or clasps@uiowa.edu

If you want to request a retroactive withdrawal from a previous semester or session, please contact Academic Programs and Student Development for information, 319-335-2633 or clasps@uiowa.edu. Approval to withdraw retroactively may be granted in the event of extenuating circumstances (such as a serious illness or a crisis beyond the student's control) and only with appropriate documentation indicating the nature of these circumstances. A decision on some requests may be deferred during the COVID-19 crisis.

Federal immigration regulations do not permit retroactive record adjustments (drops or withdrawal) for a student holding an F-1 or J-1 visa after a semester or session has concluded. 

Note: The procedures below apply only to undergraduate students enrolled in the College of Liberal Arts and Sciences during the semester in question. For students enrolled in one of the University of Iowa’s other colleges, different rules may apply, and those students should consult the College in which  were enrolled. 

STUDENT LETTER 

  1. The student must send an email to the Academic Reviewers, College of Liberal Arts and Sciences, with their request. The email must be sent to clasps@uiowa.edu from the student’s UI email account (only).  

Be sure to include: 

  • Full name 
  • University of Iowa ID number 
  • Mailing address 
  • University of Iowa (only) email address 
  • Date 
  1.  The very first sentence of the letter: “I am requesting “I am requesting a withdrawal from [insert semester(s) and year(s)].” 
  2. Next: describe concisely the circumstances for the request. 

  3. Next: indicate what, if any, supporting documentation the Reviewers can expect to receive.

Please note, if you do not have a UI email account, contact Academic Programs and Student Development (319-335-2633 or clasps@uiowa.edu) for assistance.  

 SUPPORTING DOCUMENTATION 

  1. The student is responsible for requesting any supporting documentation. 

  2. The person providing the documentation should send it directly to the Academic Reviewers, College of Liberal Arts and Sciences, clasps@uiowa.edu. Please note, If documentation is sent by the student, our office may contact the originator for verification. We currently are unable to accept documentation by mail or fax.  

  3. Any medical documentation must be in the form of a letter, on letterhead stationery, dated, and signed by the person providing it. The Reviewers cannot interpret a medical record or clinical notes. The following items are not acceptable documentation: a photocopy of a prescription or a medication container; a billing statement; information taken from the internet. 

Note: If you were seen at Student Health or University Counseling Service, please contact Academic Programs and Student Development (319-335-2633 or clasps@uiowa.edu) for assistance in obtaining documentation from those offices.

The College of Liberal Arts & Sciences requests this information for the purpose of documenting requests for exceptions to collegiate rules.  No persons outside the university are provided this information without your permission, except for items of directory information such as name and local address.  All requested information is required.  If you fail to provide the required information, the College will not be able to act on your request.

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