COVID-19 Updates for CLAS Students

This page contains temporary policies and procedures affecting students in the College of Liberal Arts and Sciences during the COVID-19 crisis. The same information for current items may be found on the appropriate page in the CLAS Academic Policies Handbook.

We know this is a stressful time and you have many questions. Please refer to the information below for common questions and answers. This information is subject to change. All other policies and procedures remain unchanged.

If you have questions not answered here, please contact your academic advisor or our staff in Academic Programs and Student Development at clasps@uiowa.edu or 319-335-2633.

CURRENT INFORMATION

SPRING 2020 SEMESTER ONLY

 

COVID-19 Temporary Office Hours 

Staff in Academic Programs and Student Development are available to assist you. Our office in 120 Schaeffer Hall is closed, but you may email us at clasps@uiowa.edu anytime. We may be reached by phone at 319-335-2633 during our temporary virtual office hours, 8:30 am-12 pm and 1-4:30 pm weekdays.

Current University of Iowa students may make a phone or virtual appointment online in MyUI under Advising Appointment (choose "College Office" then "College of Liberal Arts and Sciences") or by calling 319-335-2633 during our virtual office hours. Please be prepared to provide your University ID number, Hawk ID, or other identifying information when you call or email.

Return to top

Temporary Alternative Learning Arrangement (TALA) eligibility for the fall 2020 semester

TALA (Temporary Alternative Learning Arrangement) eligibility is for students who are medically vulnerable and at higher risk for severe illness from COVID-19. TALA eligibility is managed through Student Disability Services (SDS), https://sds.studentlife.uiowa.edu/.

To become eligible for TALA students must:

After TALA is approved:

  • Students should review their schedule to see whether the option of online is currently available for their courses and make any registration changes they can on their own. Continue to check your schedule for any updates. Some courses will be changing to online or have online options added.
  • Many courses may not have an online option. Students should work with their academic advisor, listed in MyUI, or their collegiate office to identify classes appropriate for a completely online course schedule or to find a substitution course.
  • If an online course or section is not currently open, students should place themselves on the waitlist for the online section or course and contact their advisor and/or the department to make sure that TALA status is noted.
  • The student’s advisor will help them work with the department offering the course to make sure TALA eligible students are placed high on any waitlist they are on.
  • Please note that some sections/classes may say “by permission only.” These sections may be specifically held for TALA eligible students. Students should contact their advisor or the department to find out about permission for the course.
  •  Please note that additional online sections may be added prior to the start of classes, and as students change their schedules additional spots may open; therefore, TALA eligible students should continually work with their advisor and regularly check availability on MyUI to build a satisfactory schedule.
  • TALA eligibility does not allow students to request modality changes to face to face courses for an individual student’s accommodation.

Return to top

COVID-19 Temporary Procedure – Adding courses after the deadline

https://clas.uiowa.edu/students/students-academic-policies/registration-...

If you want to add a course offered by the College of Liberal Arts and Sciences (identified by Admin: College of Liberal Arts and Sciences in the MyUI course description) after the 5th day of the semester, or to add on or after the start date for an off-cycle, summer, or winter session course, email both your academic advisor and the primary course instructor to obtain permission to add the course. After you have obtained those permissions, forward the email(s) to clasps@uiowa.edu from your University of Iowa email account to request Dean's permission to add the course after the deadline. Be sure to include your University ID number or Hawk ID. 

Return to top

COVID-19 Temporary Procedure – Declaring or changing a major

https://clas.uiowa.edu/students/handbook/majors-minors-certificates#decl...

  • Students in the College of Liberal Arts and Sciences may email clasps@uiowa.edu to declare a major, add a new major, and/or drop a major. The email must come from your University of Iowa email account and include your University ID number or Hawk ID.
  • Students who are enrolled in another College at the University of Iowa who want to add a CLAS major, or switch to a CLAS major, should complete the Change of College application in MyUI (Student Information, then Change of College Application under Advising).
  • Students currently in a Combined Degree Program (with majors in two Colleges) who want to drop a major in one College should complete the Changes to Undergraduate Combined Degree Program form found on the Registrar's website.
  • If you are not a current student but have been admitted to the University of Iowa for a future session (fall 2020 or spring 2021), you must contact the Office of Admissions to add, change or drop a major program of study, admissions@uiowa.edu or 319-335-3847.

Return to top

COVID-19 Temporary Procedure Reinstatement Interview 

https://clas.uiowa.edu/students/handbook/dismissal#reinstatement

To arrange a reinstatement interview, schedule an appointment with an associate director in the Academic Programs and Student Development by calling 319-335-2633 between 8:30 am-12 pm or 1-4:30 pm weekdays approximately two weeks in advance. Appointments for reinstatement interviews must not be scheduled online. You also may email clasps@uiowa.edu for assistance in scheduling a reinstatement interview. All reinstatement interviews for fall 2020 will be conducted by telephone or virtually. The deadline for reinstatement to the fall 2020 semester was July 1, 2020. Reinstatement interviews for dismissed students seeking to return in spring 2021 will be conducted between October 1 to December 1, 2020.

Return to top

COVID-19 Temporary Procedure – How can I request the SGO? 

https://clas.uiowa.edu/students/handbook/grading-system#second-grade 

If you are a CLAS student, you may request a SGO online at https://workflow.uiowa.edu/entry/new/662 by logging in with your Hawk ID and password during the semester in which your second enrollment in the course has begun. Most students request the SGO before the last day of class in order for the second grade to appear on their next grade report. You may also make this request after the close of the semester. However, you cannot request that an SGO be applied to coursework for which you have already been awarded a UI degree. 

Return to top

 COVID-19 Temporary Procedure – Requesting a late or retroactive withdrawal 

https://clas.uiowa.edu/students/students-academic-policies/registration-policies#late-withdrawal  

If you want to request a late withdrawal from the current semester or session, or a retroactive withdrawal from a previous semester or session, please contact Academic Programs and Student Development for information, 319-335-2633 or clasps@uiowa.edu. Approval to withdraw retroactively may be granted in the event of extenuating circumstances (such as a serious illness or a crisis beyond the student's control) and only with appropriate documentation indicating the nature of these circumstances. A decision on some requests may be deferred during the COVID-19 crisis.

Federal immigration regulations do not permit retroactive record adjustments (drops or withdrawal) for a student holding an F-1 or J-1 visa after a semester or session has concluded. 

Note: The procedures below apply only to undergraduate students enrolled in the College of Liberal Arts and Sciences during the semester in question. For students enrolled in one of the University of Iowa’s other colleges, different rules may apply, and those students should consult the College in which  were enrolled. 

STUDENT LETTER 

  1. The student must send an email to the Academic Reviewers, College of Liberal Arts and Sciences, with their request. The email must be sent to clasps@uiowa.edu from the student’s UI email account (only).

Be sure to include:

  • Full name 
  • University of Iowa ID number 
  • Mailing address 
  • University of Iowa (only) email address 
  • Date 
  1.  The very first sentence of the letter: “I am requesting “I am requesting a withdrawal from [insert semester(s) and year(s)].” 
  2. Next: describe concisely the circumstances for the request. 

  3. Next: indicate what, if any, supporting documentation the Reviewers can expect to receive.

Please note, if you do not have a UI email account, contact Academic Programs and Student Development (319-335-2633 or clasps@uiowa.edu) for assistance.  

 SUPPORTING DOCUMENTATION 

  1. The student is responsible for requesting any supporting documentation. 

  2. The person providing the documentation should send it directly to the Academic Reviewers, College of Liberal Arts and Sciences, clasps@uiowa.edu. Please note, If documentation is sent by the student, our office may contact the originator for verification. We currently are unable to accept documentation by mail or fax.  

  3. Any medical documentation must be in the form of a letter, on letterhead stationery, dated, and signed by the person providing it. The Reviewers cannot interpret a medical record or clinical notes. The following items are not acceptable documentation: a photocopy of a prescription or a medication container; a billing statement; information taken from the internet. 

Note: If you were seen at Student Health or University Counseling Service, please contact Academic Programs and Student Development (319-335-2633 or clasps@uiowa.edu) for assistance in obtaining documentation from those offices.

The College of Liberal Arts & Sciences requests this information for the purpose of documenting requests for exceptions to collegiate rules.  No persons outside the university are provided this information without your permission, except for items of directory information such as name and local address.  All requested information is required.  If you fail to provide the required information, the College will not be able to act on your request.

Return to top

COVID-19 Temporary Procedure Pass/Nonpass grading option (P/N) for the spring 2020 semester

https://clas.uiowa.edu/students/handbook/grading-system#pn

https://clas.uiowa.edu/students/students-academic-policies/registration-policies#pn

A temporary Pass/Nonpass (P/N) grading option has been adopted for all undergraduate courses taught during spring 2020 semester. This policy applies to courses that were converted from face-to-face to virtual instruction as well as courses that were already being taught online.

  • Students will choose to receive either the letter grade recorded by the instructor, OR a P/N designation. A letter grade is the default if a request is not made for P/N. Students are encouraged to consult with their academic advisor prior to making their final decision regarding P/N grading. More guidance on the process for requesting P/N grading may be found at https://registrar.uiowa.edu/spring-2020-grading-options.
  • Faculty will grade students as usual during the semester and submit grades following the standard submission process. Letter grades will then be converted to P/N by the Registrar and displayed on the transcript as such. Final grades will post to the student's grade report in MyUI by Friday, May 22.
  • Students have until May 8 to changed their grading option to P/N, or to reverse that decision, in MyUI. After May 8, CLAS students may submit an online workflow form (no longer available) to request a change to or from the P/N grading option. CLAS reserves the right to reject a graduating senior’s P/N grading option request after May 8 if a grade change would make a student ineligible to receive their degree. Students who have submitted a degree application for spring 2020 must complete their grading option selection by 4:30 pm on Tuesday, May 26, 2020. The final deadline for all other students to change a spring 2020 grading option is Friday, June 5, 2020.
  • A grade of C- is needed to pass the class unless a program has asked for an exception due to accreditation or pre-licensing requirements.
  • Courses taken for P/N grades during spring 2020 will count towards curricular, major, minor, certificate, academic progress, general education, and graduation requirements.
  • Grades of P and N will not be factored into a student's grade point average.

Return to top

COVID-19 Temporary Procedure – Pass/Nonpass grading option (P/N) for the spring 2020 semester Frequently Asked Questions (FAQ) for CLAS students

https://clas.uiowa.edu/students/handbook/grading-system#pn

https://clas.uiowa.edu/students/students-academic-policies/registration-policies#pn

  • How do I request the P/N grading option for a spring 2020 course?  
    • Until May 8, 2020, at 11:59 pm, you may request the P/N option on MyUI. Login to MyUI and choose "Temporary Grading Options" on the Spring 2020 Courses/Registration page, or "COVID-19 Spring 2020 Grading Options" on the Student Information page. After May 8, 2020, this page will become "read only".
  • Do I need to do anything if I want to keep my courses as regular, graded courses?  
    • No, if you do not submit the online grading option form, your courses will retain the default grading system for the course.   
  • What is the deadline to request the P/N grading option for spring 2020?  
    • The deadline to request a change to the P/N grading option in MyUI is Friday, May 8, 2020.   
  • What if I change my mind about the P/N grading option?
    • You may cancel the P/N grading option request in MyUI by May 8, 2020.
  • What if I change my mind about the P/N grading option after May 8, 2020?
    • CLAS students who are not graduating in spring 2020 will have until Friday, June 5, 2020, to submit an online workflow form (no longer available) to request a change to or from the P/N grading option for any regularly graded spring 2020 course. Students who have submitted a degree application for spring 2020 must complete their grading option selection by 4:30 pm on Tuesday, May 26, 2020.
    • CLAS reserves the right to reject a graduating senior’s P/N grading option request after May 8 if a grade change would make a student ineligible to receive their degree.
    • If you are a student in another College at the University of Iowa, you must contact that College for the late P/N request procedure.
  • If I choose P/N by May 8, 2020, can I change back to graded after final grades post on May 22?
    • Yes, CLAS students who are not graduating in spring 2020 will have until Friday, June 5, 2020, to submit an online workflow form (no longer available) to request a change to or from the P/N grading option for any regularly graded spring 2020 course.
    • Students who have submitted a degree application for spring 2020 must complete their grading option selection by 4:30 pm on Tuesday, May 26, 2020.
    • CLAS reserves the right to reject a graduating senior’s P/N grading option request after May 8 if a grade change would make a student ineligible to receive their degree.
  • What if I change my mind about the P/N grading option after June 5, 2020?
    • CLAS students must contact Academic Programs and Student Development, clasps@uiowa.edu, 319-335-2633, to discuss how to petition for a late change to the chosen grading option. Please note, approval after June 5, 2020, is not guaranteed.
  • Can I request the P/N grading option for any course I am enrolled in?  
    • You may request the P/N grading option for any regularly graded spring 2020 course (listed in the MyUI course description as "Special Grading Instructions: None").
    • CLAS students must email clasps@uiowa.edu to request the P/N option for courses ending prior to April 24, 2020.   
  • Can I request the P/N grading option for a single course?  
    • Yes, you may request the P/N grading option for one, some, all, or none of your regularly graded spring 2020 courses.   
  • Can I request the P/N option for all of my courses?  
    • Yes, you may request the P/N grading option for one, some, all, or none of your regularly graded spring 2020 courses.    
  • Which letter grades will earn a P and which will earn an N?  
    • A grade of C- or higher is needed to pass the class with a P unless a program has asked for an exception due to accreditation or pre-licensing requirements. Grades of D+, D, D-, and F will earn a grade of N and no credit will be awarded.
  • If I request the P/N grading option for all of my spring 2020 courses, what will my UI Term GPA be? 
    • If you choose the P/N grading option for all courses, you will have a UI term GPA that appears as 0.00, but it will be read as "blank", not as zero. 
  • If I receive an N, do I earn credit for the course?   
    • No, N grades do not earn credit. They also are not calculated into your GPA.  
  • Can I change an S/F course to the P/N grading option?  
    • No, however if you are a CLAS student you may drop any spring 2020 course by the May 8, 2020, deadline, including S/F graded courses. Please email clasps@uiowa.edu if you need assistance.
  • Can I change an S/U course to the P/N grading option?  
    • No, however it is not necessary to change an S/U course to P/N as the both S and P grades indicate credit with no impact on GPA, and U and N grades indicate no credit, with no impact on GPA.   
  • Will courses taken with the P/N grading option in spring 2020 satisfy prerequisite requirements?
    • Yes, if you choose the P/N grading option you will be allowed to register for the next course in the sequence. You will not be removed from subsequent courses as long as you receive a grade of P for the final grade in the prerequisite course.
  • Will courses taken with the P/N grading option in spring 2020 satisfy CLAS major, minor, certificate, and general education requirements?  
    • Yes. Courses taken in spring 2020 with a grade of P will count towards curricular, major, minor, certificate, academic progress, general education, and graduation requirements. Grades of N do not award any credit.   
  • Will courses taken at the University of Iowa with the P/N grading option in spring 2020 satisfy UI, CLAS, and departmental residence requirements?
    • Yes. Courses taken in Spring 2020 with a grade of P will count towards University of Iowa, collegiate and departmental residence requirements. Grades of N do not award any credit.
  • Will English as Second Language (ESL) courses taken at the University of Iowa with the P/N grading option in spring 2020 satisfy the minimum requirement that all ESL course work must be completed with a grade of C or higher?
    • Yes, an ESL course taken in spring 2020 with a grade of P will satisfy the English as a Second Language requirement for that course. Grades of N do not award any credit.
  • Will courses taken at the University of Iowa with the P/N grading option in spring 2020 satisfy requirements for the University of Iowa Honors Program and Honors in the Major?
    • Yes. Courses taken in spring 2020 with a grade of P will count towards the University of Iowa Honors Program and Honors in the Major. Grades of N do not award any credit.  
  • Does my course instructor need to approve the P/N grading option?  
    • No.  
  • Will my instructor be notified if I choose the P/N grading option?  
    • No.  
  • Does my academic advisor need to approve the P/N grading option?
    • No, however a discussion with your advisor about your choice is recommended.
  • If I am on academic probation, how will choosing P/N affect my probationary status?   
  • If I am on academic probation and receive N grades in all of my courses for spring 2020, will I be dismissed?  
    • No. At the close of the spring 2020 semester, the College of Liberal Arts and Sciences will not be dismissing any student on academic probation during the spring 2020 semester. All students currently on academic probation during the spring 2020 semester will be either restored to good standing or continued on academic probation, depending on the student's GPA after spring semester grades post.   
  • Will I be placed on academic probation if I receive all N grades in spring 2020?  
    • Grades of N will not affect your GPA. If you currently are in academic good standing and receive grades of N in all spring 2020 courses you would remain in good standing.
  • Whom should I talk to if I am unsure about my choices?  
    • Contact your academic advisor to discuss the ramifications of choosing a P/N grading option. You also may contact Academic Programs and Student Development at clasps@uiowa.edu or 319-335-2633 to discuss your options with an associate director.  
  • If I choose P/N am I still eligible for the Dean's List and/or the President's List?  
    • In spring 2020, you must have at least nine (9) semester hours of UI regularly graded coursework (listed in the MyUI course description as "Special Grading Instructions: None") to qualify for Dean's List and/or President's List. Additional hours may be taken as non-graded credit (AUS/AUU, P/N, R/W, S/F, S/U). See https://clas.uiowa.edu/students/handbook/recognition-academic-achievement for additional information.   
  • My grade on ICON shows a grade of D+, D, or D-, why didn't I receive credit?  
    • If you elected to change to P/N grading, you received an N as your final grade in the course. N grades do not earn credit. They also are not calculated in your GPA.  
  • I am retaking a course this semester and applied for a second-grade-only option (SGO). What will happen to my SGO if I change to the P/N option for the spring 2020 enrollment?  
    • P/N graded courses cannot be applied for SGO on a course first taken for a letter grade; if you have a pending SGO, your P/N grading option request will be denied. If you took the course for a grade the first time, you must take it for a grade the second time to use the second-grade-only option.
    • If you are a CLAS student and want to cancel a pending SGO request in order to use the P/N grading option, email clasps@uiowa.edu for assistance.  
  • If I receive an N grade in a course, can I retake it in the future and use the second-grade-only option (SGO)?  
    • If you receive a grade of N in a course you may retake it in the future, but because the N does not impact your GPA, you will not need to use a second-grade-only option for the course.    
  • Will the P grades from this semester count toward the maximum limit of 15 semester hours (s.h.) of P courses that may be applied towards the 120 s.h. required to graduate?  
    • P courses taken in Spring 2020 will not count towards the limit of 15 s.h. of P grades, nor towards the combined limit of 30 s.h. S and P grades, allowed towards the 120 s.h. required to graduate.   
  • How will changing to the P/N grading option affect my financial aid?  
  • How will changing to the P/N grading option affect my scholarship?  
    • For CLAS scholarships, P grades will count towards your full-time or part-time enrollment status. A grade of P or N does not impact GPA, so using the P/N grading option will not impact scholarship renewals. Please review the Office of Student Financial Aid updates found here: https://financialaid.uiowa.edu/resources/covid19.   
  • Will I be able to use P/N grading for my spring 2020 study abroad courses that will be completed? What if my study abroad was canceled?
    • Please contact the Office of Study Abroad to discuss your situation and grading options for spring 2020. 
  • How will changing to the P/N grading option affect my application to a graduate or professional program?  
    • This may vary by university or college. You will need to contact the graduate/professional program(s) that you plan to apply to for specific information. However, a designation will be added to all students' transcripts indicating the extraordinary circumstances encountered during the 2020 spring semester.  

Return to top