Preparation for Site Visits (Graduate)

During your time in placement, your School of Social Work Field Coordinator will visit your placement for a meeting with you and your BSW/MSW Field Instructor.  If you receive supervision from someone outside the agency, both your BSW/MSW Field Instructor and your Agency Task Supervisor will be present.

Some Field Coordinators take responsibility for scheduling these visits, but many expect the student to coordinate the scheduling between all the players.  Make sure you understand your individual Coordinator’s expectations of you in this process and their timelines for getting these meetings set and completed.

Typically for BASW Field and MSW Foundation placements, Coordinators visit two times during the semester.  These visits occur once at the beginning of the semester and once at the end of the semester.

For MSW Advanced placements, Coordinators typically visit twice during the first semester (beginning and end) and once during the second semester (end of the semester) for a total of three visits. 

Coordinators may schedule additional visits if necessary to help a student be successful in a placement.  Students or their Field Instructors can request an additional meeting if necessary by contacting the Coordinator.  Both students and Field Instructors at any time can/should contact the Coordinator outside of site visits to address any issues or concerns, as well as to speak privately with the Coordinator.

Initial Site Visit (Field, Foundation & Advanced)

  • There are a few things you will want to make sure have been submitted before this visit:
    • Your Placement Agreement form
    • An Affiliation Agreement (This is not applicable to every placement.  Some agencies have requirements of having this additional form completed.  Your Agency Field Instructor will know if this is required.)
    • Your Field Instructor’s CV/resume on file with the school
  • If you are doing an employment-based placement, you’ll need to be prepared to explain how your placement duties differ from your employment duties.
  • Be prepared to discuss:
    • Your weekly supervision (i.e. how often you meet, how supervision works, if the process is helpful)
    • What you are doing in placement (i.e. tasks, opportunities, duties)
    • How you are doing in meeting your placement hours and how you keep track of your hours
    • Any concerns about conduct or issues, including conduct or professional behavior
  • Learning Contract
    • A significant portion of this meeting is ensuring that your Learning Contract provides the right level of opportunities for you to demonstrate each competency.
    • Students need to spend time with their Field Instructors prior to the Initial Site Visit outlining learning activities that are available to the student and how those help the student meet the competency requirements.
    • All of your learning activities should be measurable and you need to have a sufficient amount to meet all of the competency requirements.
    • Ask for help in drafting your Learning Contract from your Field Instructor or Coordinator if you need it.
    • Although the Learning Contract is a ‘living document’ most Coordinators require a substantial draft to be completed and for them to have time to read it thoroughly prior to the site visit. 
    • Be aware that your Coordinator will cancel a scheduled site visit if your Learning Contract has not been properly worked on and will not re-schedule it until the work is completed.
    • At your site visit, your Coordinator may request you complete revisions on your Learning Contract and will give you a due date by which to do so.
    • You can save yourself a lot of time and effort by collecting their feedback before the meeting.

2nd Site Visit (Advanced Placement only-end of the fall semester)

  • Be prepared to discuss:
    • Your weekly supervision (i.e. how often you meet, how supervision works, if the process is helpful)
    • What you are doing in placement (i.e. tasks, opportunities, duties)
    • How you are doing in meeting your placement hours
    • Any concerns about conduct or issues, including conduct or professional behavior
    • Progress in Learning Contract and any necessary adjustments to the Learning Contract
  • Evaluation/Grading will be discussed.
    • It is beneficial for students and their Field Instructors to have had a conversation about the student’s progress prior to the site visit and for the student to be aware not only of the grade being given but the rationale behind it.
    • Students:  In your Learning Contract on IPT
      • You will need to indicate the term(s) and progress of each learning activity (Left hand column throughout document).
      • Enter your registered credit hours (Bottom of the page).
      • Enter your field hours logged (Bottom of the page).
      • Complete a written narrative (Bottom of the page).
      • Electronically sign the document (Bottom of the page).
      • Click the “Save Work” button.
    • Field Instructors:  In the Learning Contract on IPT
      • Field Instructors rate the student’s performance after the student has completed the above items.
      • You will provide a rating on a scale of 1-5 for each practice behavior and competency (Right hand column throughout document).
      • Assign a grade of Satisfactory or Unsatisfactory (Bottom of the page).
      •  Complete a written narrative about the student’s progress (Bottom of the page).
      • Electronically sign the document (Bottom of the page).
      • Click the “Save Work” button.
    • Your Coordinator may want the evaluations completed prior to this site visit or will set a due date at the site visit for completion.  Please check with your Coordinator for their preferences.

Additional Site Visits (As needed for all levels)

  • Typically these are scheduled due to a specific issue that needs to be addressed.
  • These can be initiated by the student or the Field Instructor.

Final Site Visits (Typically 2nd visit for BASW & Foundation; Typically 3rd visit for Advanced)

  • Be prepared to discuss:
    • Your weekly supervision (i.e. how often you meet, how supervision works, if the process is helpful)
    • What you are doing in placement (i.e. tasks, opportunities, duties)
    • How you are doing in meeting your placement hours
    • Any concerns about conduct or issues, including conduct or professional behavior
    • Feedback to the SSW or ideas for improvement
    • Discussion of agency changes and/or interest in future placements
  • Evaluation/Grading will be discussed.
    • It is beneficial for students and their Field Instructors to have had a conversation about the student’s progress prior to the site visit and for the student to be aware not only of the grade being given but the rationale behind it.
    • In your Learning Contract on IPT
      • You will need to indicate the progress of each learning activity (Left hand column throughout document).
      • Enter your registered credit hours (Bottom of the page).
      • Enter your field hours logged (Bottom of the page).
      • Complete a written narrative (Bottom of the page).
      • Electronically sign the document (Bottom of the page).
    • Field Instructors:  In the Learning Contract on IPT
      • Field Instructors rate the student’s performance after the student has completed the above items.
      • You will provide a rating on a scale of 1-5 for each practice behavior and competency (Right hand column throughout document).
      • Assign a grade of Satisfactory or Unsatisfactory (Bottom of the page).
      •  Complete a written narrative about the student’s progress (Bottom of the page).
      • Electronically sign the document (Bottom of the page).
      • Click the “Save Work” button.
    • Your Coordinator may want these completed prior to this site visit or will set a due date at the site visit for completion.  Please check with your Coordinator for their preferences.