Faculty Appointments & Review — CLAS Timeline for Promotion and Tenure Process

Departments are expected to make all reasonable efforts to meet these deadlines, though the College and University recognize that minor variations may occur for a range of reasons. (Note: Departments may establish earlier deadlines.)

  • By April 1: A candidate for voluntary review requests review, in a letter to the DEO.
  • By April 15: DEO forwards to the Dean's Office names of all faculty undergoing promotion and tenure review in next academic year, with a copy of the CV for those requesting voluntary review.
  • By April 15: DEO informs candidates for promotion and/or tenure review of the materials to be submitted for the promotion dossier and the deadline for submission.
  • By May 1: DEO begins process of selecting external evaluators and soliciting external evaluations of scholarly/creative record. After consultation with Departmental P&T Committee and candidate, the DEO sends a list of proposed evaluators to the Dean, with a one-paragraph biosketch of each, before inviting any of these individuals to submit an evaluation. (Note: DEOs should use the College's template to submit names for the Dean’s approval. The Dean asks that the list contain twice as many names as the department is required to use.)
  • By September 1: Candidate submits promotion dossier to DEO.
  • By September 30: DEO concludes process of soliciting external evaluations.
  • By first working day in November: The Departmental Promotion and Tenure Committee submits to the DEO its reports evaluating the candidate's teaching, scholarship, and service.
    —Within 5 working days of the submission of the reports, the DEO places the reports in the Promotion Record and transmits a copy of each to the candidate.
    —Within 5 working days of the DEO’s transmittal of the reports to the candidate, the candidate may write to correct factual errors in the committee’s reports.
  • In November: The Departmental Consulting Group members access the Promotion Record, meet to discuss the Record and vote on the decision, and are consulted on the summary report of the discussion and vote. The candidate receives a copy of the meeting summary and has five days to respond to factual errors in the DCG meeting summary.
  • Early December: (specific deadlines are established annually for tenure decisions and for promotion of tenured faculty and announced in April so that departments can plan the schedule of review meetings) — The DEO submits the Promotion Record to the Dean's Office, with the record of the Departmental Consulting Group discussion and vote and with the DEO's letter of recommendation.
    If the DEO’s recommendation is negative, the candidate receives a copy of the DEO letter. The candidate then has three working days to request redacted documents from the Promotion Record and, within five working days of receiving the materials, may submit a written response and additional information to the Dean.
  • In early to mid-February: The Dean submits the Promotion Record to the Provost, including the vote and recommendation of the Collegiate Committee on Faculty Promotion and Tenure and the Dean's letter of recommendation for or against tenure.
    If the Collegiate Committee’s recommendation is negative and contrary to that of the DCG or DEO, the candidate receives a summary of the Collegiate Committee’s discussion. The candidate has three working days to request redacted documents from the Promotion Record and, within five working days, may submit a written response before the Dean’s recommendation is submitted to the Provost.
    If the Dean’s recommendation is negative, the candidate receives a copy of the Dean’s letter. The candidate then has three working days to request redacted documents from the Promotion Record and, within five working days, may submit a written response to the Provost.
  • In March: The Provost notifies the Dean of decisions. The Dean notifies candidates and DEOs. If the Provost's decision is negative, the candidate is informed of appeal procedures.