Administrative Manual — Recruitment and Appointment of Visiting Faculty

Proposals for Visiting Faculty

The visiting faculty budget derives from the College’s share of the salary lines vacated due to externally funded leaves, unpaid leaves, resignations, retirements, or other reasons. It therefore consists of non-recurring funds only.

DEOs may send Dean Curto a request for visiting faculty funds for the next academic year as early as November 1. These requests may be revised as additional information on leaves of absence, resignations, or retirements becomes known.

DEOs must use the CLAS MAX 2.0 system to:

  • identify the faculty member to be replaced
  • provide the reason why a replacement is needed
  • indicate the term of replacement
  • indicate whether a replacement has been identified (e.g., a current adjunct) and whether that person was identified in an open search
  • describe the effort the department has made to cover teaching needs internally, without additional funding for visitors
  • specify the particular course(s) that need to be covered and whether approved for the General Education Program, required for the department's or another department's undergraduate major, or one in a sequence of courses
  • estimate the salary cost

Ordinarily, Dean Curto will first authorize those positions that will require a search under affirmative action guidelines or that will require an extension from the Office of Equal Opportunity and Diversity. Thus, he may be able to respond to only part of a DEO’s request in the first round of authorizations. Dean Curto will give priority to those requests needed to meet crucial curricular needs. Paid leaves, including developmental leaves, can rarely be covered by the visitor budget.

Heavier Teaching Expectation for Visiting Faculty

Since visiting appointments do not ordinarily carry the service expectations of tenure-track positions and since the College does not ordinarily support the research of visiting faculty, teaching expectations are at least 50% higher for visiting faculty than for tenure-track faculty. Exceptions may be made for distinguished senior visitors. The College determines the number of courses for each semester, and the level of fringe benefits.

EOD Review of Searches for Visiting Faculty

The Office of Equal Opportunity and Diversity must review and approve each stage of the search for a position advertised at 50% time or more for one calendar year or more.

For faculty positions of less than 50% spanning both semesters, or less than one calendar year, EOD procedures are not required. But Dean Curto reviews each stage of the "informal" search, including the ad, the choice of a finalist, and the text of the offer letter.

Offer Letters for a Visiting Position

Offers of a visiting position should follow the College’s model offer letter to a visiting faculty member (located in the shared drive, contact Alaina Hanson for assistance).

Submitting the Appointment Papers

The department enters the faculty temporary appointment into the HR Transaction System.

Extending a Visiting Faculty Member

Extension of a visiting appointment is contingent upon funding and upon a review of the visiting faculty member’s contributions. On the rare occasions when the visitor was not originally identified through a formal search, the department seeking a reappointment must submit a request for an extension to Dean Curto, who will determine whether to forward the request to the Office of Equal Opportunity and Diversity for possible approval.

A visiting faculty appointment may not be renewed for a total of more than three years of full-time service (or more than a combined total of 300% FTE over a longer period of time). However, an individual who has completed three years of full-time service as a visitor may apply for a new appointment through a new formal search.

To extend the appointment, the department draws up a 2nd year offer letter (get template from shared drive); salary, teaching load, and benefits may be changed in the renewed appointment year. The department must submit a Change in Status - Faculty Status Change form, generated on the HR Transaction System.