July | August | September | October | November | December | January | February | March | April | May | June
Campus calendars
Guide to routine meetings, tasks, and reports
July
Accounting/Human Resources
- Year end closing
- New fiscal year begins on July 1
- CLAS Administrative Meeting — no meeting in July
- HR Unit Rep Meeting — no meeting
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid-month — check DEO Calendar for specific date
- Credit card statements due by the 15th — Log in
- Monthly HR Reports
Faculty/Staff
- Prepare for new faculty members and students
- Staff Council Tuition Scholarship and Staff Development Tuition Grant and Tuition Assistance Applications due for fall semester
Academic/Student
- Summer semester significant dates
- First thesis deposit for summer graduation
- New student sign-up for ESPA/ELPT
- Distribute ACE forms
- Final class lists due
- New student orientation advising continues
- Final thesis deposit for summer graduation
August
Accounting/Human Resources
- HR appointment forms completed for academic year appointments (TA, RA, visitors)
- Determine how we will spend ESP Money — write letter to CLAS outlining your plans for spending the money
- CLAS Administrative Meeting — no meeting in August
- HR Unit Rep Meeting — no meeting
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid-month — check DEO Calendar for specific date
- Credit Card statements due by the 15th — Log in
- Monthly HR Reports
Faculty/Staff
- New student and teaching assistant orientation
- New faculty orientation
- Weeks of Welcome
Academic/Student
- Fall semester significant Registrar dates
- Summer commencement
- Spring Guide copy due in the Registrar’s Office
- Transfer student orientation
- ESPA/ELPT “Request for evaluation for TA certification” forms due to ESL Office
- Summer Course Organization Survey
- Fall semester classes begin
September
Accounting/Human Resources
- Divest from UI Foundation accounts
- CLAS Administrative Meeting
- HR Unit Rep Meeting – last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid-month — check DEO Calendar for specific date
- Credit card statements due by the 15th — Log in
- Monthly HR Reports
Administrative/DEO
- UI Alumni Association Award nominations due
- DEO meeting begins
- Small Group DEO meeting begins
- CLAS notifies department of peer reviews
- CLAS Alumni Fellows Program
- Reports of off-standard and over-50% TA appointments due
Faculty/Staff
- Spring Developmental Leave Reports due to CLAS
- Application for Career Development, Faculty Scholar, and Global Scholar awards
- Promotion & Tenure Procedures — selecting external reviewers, asking permission, contacting approved reviewers, etc.
- Collegiate Teaching Awards
Academic/Student
- Fall semester significant Registrar dates
- First official class lists due
- TA language competency evaluation forms
- Assign faculty to Hawkeye Visit Days
- Book orders for spring semester
October
Accounting/Human Resources
- TA/RA assignment letters for upcoming spring semester
- CLAS Administrative Meeting — first Tuesday of month at 10:00 AM in 302 SH
- HR Unit Rep Meeting — last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid-month — check DEO Calendar for specific date
- Credit card statements due by the 15th — Log in
- Monthly HR Reports
- Post information on graduate assistantships available in the subsequent semester. Information must be posted by March 1 for summer session and fall appointments, and by October 1 for spring appointments.
Administrative/DEO
- Fall alumni/Foundation mailings
- DEO meetings
- Small group DEO meetings
- Homecoming reunion (10-, 20-, 25-year graduates)
- Request for CLAS Alumni Fellows Nominations — DEO endorsement letter needed for all applications
- Evaluations of oral competence of new faculty members and TAs completed by the end of Week 8
Faculty/Staff
- Flexible Load Assignment applications for probationary faculty due to CLAS
- CIFRE Applications due — DEO endorsement letter needed for all applications
- Internal Funding Opportunities:
—Arts & Humanities Initiative (AHI)
—Biological Sciences Funding Program (BSFP)
—Grow Iowa Values Fund (GIVF)
—ICRU Fellows
—Mathematical & Physical Sciences Funding Program (MPSFP)
—Social Sciences Funding Program (SSFP)
Academic/Student
- Fall Semester Significant Registrar Dates
- Book orders due for spring
- Midterm class lists due
- Degree application due for December graduates
- Summer call for schedule of courses, course descriptions, and course offering information to departments
- ESPA/ELPT “Request for evaluation for TA certification” forms due to ESL Office
- Hawkeye Visit Days
November
Accounting/Human Resources
- Indirect cost money deposited (if available)
- TA and RA assignment letters for spring appointments out by November 1 as per COGS contract
- CLAS Administrative Meeting — first Tuesday of month at 10:00 AM in 302 SH
- HR Unit Rep Meeting — last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid month – check DEO Calendar for specific date
- Credit Card statements due by the 15th — Log in
- Monthly HR Reports
Administrative/DEO
- CLAS Computer Proposal is due — DEO endorsement letter needed for all applications
- Educational Computing Reports from previous year's activities due November 15th
- DEO meeting
- Small group DEO meeting
- Submit proposals for special initiatives (adjustments to TA allocations, ITFs, capstone courses) for next AY
Faculty/Staff
- Staff Council Tuition Scholarship applications due for spring semester
- Staff Development Tuition Grant and Tuition Assistance applications due for fall semester
- Mary Brodbeck Humanities Fellowship
- IOWA (Improving our Workplace Awards) due November 1
Academic/Student
- Fall semester significant Registrar dates
- First thesis deposit for December graduation
- Plans of Study and Final Exam Requests for December graduation
- Summer SOC proof due in Registrar’s Office
- Distribute ACE forms
- Fall SOC copy due in the Registrar’s Office
- Early registration for spring
- Hawkeye Visit Days
December
Accounting/Human Resources
- Divest from UI Foundation Accounts
- CLAS Administrative Meeting — first Tuesday of month at 10:00 a.m. in 302 SH
- HR Unit Rep Meeting — last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid month — check DEO Calendar for specific information
- Credit card statements due by the 15th — Log in
- Monthly HR Reports
Administrative/DEO
- Promotion and Tenure report due to CLAS — follow guidelines carefully
- Post-tenure Effort Allocation (PTEAP) agreements for your faculty due CLAS
- Educational Computing Proposals due to CLAS
- DEO meeting
- Small group DEO meeting
- CLAS Alumni Fellows nominations due
- Commencement Honors Reception
- CLAS to notify departments of preliminary allocations of TA funds for the next AY by the end of the fall semester
- Requests for visiting faculty accepted by CLAS Dean’s Office (December 1 through March 1)
Faculty/Staff
Academic/Student
- Fall semester significant Registrar dates
- Final thesis deposit for December graduation
- Final class lists
- Summer Schedule of Courses and Guide copy due in the Registrar’s Office
- Fall semester commencement
- Winter Session begins
January
Accounting/Human Resources
- CLAS Administrative Meeting – No meeting in January
- HR Unit Rep Meeting — last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid month — check DEO Calendar for specific date
- Credit card statements due by the 15th — Log in
- Monthly HR Reports
Administrative/DEO
- Share alumni, student, and faculty accomplishments with CLAS External Relations
Faculty/Staff
- University Staff Council election process begins
- Ida Beam Distinguished Visiting Professor application
Academic/Student
- Spring semester significant Registrar dates
- Inactive course list to departments
- Fall Guide copy due in the Registrar’s Office
- Spring semester courses begin
- ESPA/ELPT “Request for evaluation for TA certification” forms due to ESL Office
February
Accounting/Human Resources
- Salary worksheets for following fiscal year available
- CLAS Administrative Meeting — first Tuesday of month at 10:00 AM in 302 SH
- HR Unit Rep Meeting — last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid month — check DEO Calendar for specific date
- Credit card statements due by the 15th — Log in
- Monthly HR Reports
Administrative/DEO
- Requests for faculty line and hiring plan due to CLAS
- Proposals for faculty searches due February 28
- DEO meeting
- Small group DEO meeting
- Reports of off-standard and over-50% TA appointments due
Faculty/Staff
- Regents Award for Faculty Excellence due to CLAS
- Fall Developmental Leave Reports due to CLAS
- 2nd Old Gold Awards applications due
- Updated faculty CVs due to CLAS
- Arts & Humanities Initiative (AHI) support is available for humanities scholarship and work in the creative, visual, and performing arts
- CLAS Staff Recognition — Mary Louise Kelly Staff Excellence Award nominations due
Academic/Student
- Spring semester significant Registrar dates
- Outstanding Teaching Assistant Awards — Council for Teaching
- Determine summer school instructors
- Fall SOC copy due in the Registrar’s Office
- General Catalog copy due in the Registrar’s Office
- ESPA/ELPT “Request for evaluation for TA certification” forms due to ESL Office
- First official class lists due
- Transfer student visit day — Orientation office
- Hawkeye Visit Day
March
Accounting/Human Resources
- Divest from UI Foundation accounts
- CLAS Administrative Meeting — first Tuesday of month at 10:00 a.m. in 302 SH
- HR Unit Rep Meeting — last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid month — check DEO Calendar for specific date
- Credit Card statements due by the 15th — Log in
- Monthly HR Reports
- Post information on graduate assistantships available in the subsequent semester. Information must be posted by March 1 for summer session and fall appointments, and by October 1 for spring appointments.
Administrative/DEO
- Annual Faculty Performance Evaluations due to CLAS
- Ratings Worksheet and DEO Annual Activity Report due to CLAS (DEO will have a follow up meeting with the Dean to discuss recommendations)
- DEO meeting
- Small group DEO meeting
- Requests for visiting faculty accepted by CLAS Dean’s Office (December 1 through March 1)
- Evaluations of oral competence of new faculty members and TAs completed by the end of Week 8
Faculty/Staff
- Staff Recognition Celebration
- Carver applications due — DEO endorsement letter needed for all applications
- IOWA (Improving our Workplace Awards) due
- Regent's Awards for Staff Excellence and Staff Excellence Awards processes begin
Academic Deadlines
- Spring semester significant Registrar dates
- Book requests for fall and summer
- Grad student placement data to grad college
- Midterm class lists due
- Submit honor students' names to Registrar’s Office
- Degree applications due for May graduation
- Plans of Study and Final Exam Requests due for May graduation
- Hawkeye Visit Days
April
Accounting/Human Resources
- Solicit faculty summer salary appointments
- TA and RA assignment letters out for summer and fall semester for following year COGS contract
- Budget reallocation worksheets on GE accounts
- CLAS Administrative Meeting — first Tuesday of month at 10:00 a.m. in 302 SH
- HR Unit Rep Meeting — last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid month – check DEO Calendar for specific date
- Credit Card statements due by the15th — Log in
- Monthly HR Reports
Administrative/DEO
- DEO forwards names of faculty who are going up for Promotion and Tenure for upcoming year
- Foundation mailing — soliciting donations from alumni and friends
- Faculty committee elections for upcoming year
- DEO meeting
- Small group DEO meeting
- Share alumni, student, and faculty accomplishments with CLAS External Relations
Faculty/Staff
- Staff Council Tuition Scholarship Applications due for summer session
- Staff Development Tuition Grant and Tuition Assistance applications due for fall semester
Academic/Student
- Spring semester significant Registrar dates
- Book orders for the fall
- Course Organization Survey for spring classes
- Distribute ACE forms
- First thesis deposit for May graduation
- Early registration for fall, summer
- Hawkeye Visit Days
May
Accounting/Human Resources
- Performance Reviews — all state-supported and research supported staff
- CLAS Administrative Meeting — first Tuesday of month at 10:00 a.m. in 302 SH
- HR Unit Rep Meeting — last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid-month — check DEO Calendar for specific information
- Credit card statements due by the 15th — Log in
- Monthly HR Reports
Administrative/DEO
- P and T committees determined
- Faculty search committee determined by CLAS and departments notified
- DEO meeting
- Small group DEO meeting
- Commencement Honors Reception
Faculty/Staff
- University-wide staff celebration event
Academic/Student
- Spring semester significant Registrar dates
- Final class lists due
- Spring SOC copy due in Registrar’s Office
- Final update — honor’s students for May graduation
- Final thesis deposit for May graduation
June
Accounting/Human Resources
- Year End Closing
- Divest from UI Foundation Accounts
- CLAS Administrative Meeting – first Tuesday of month at 10:00 a.m. in 302 SH
- HR Unit Rep Meeting– Last Thursday of each month at 10:30 a.m.
- Change Vouchers due on last day of every month
- Monthly payroll forms due to CLAS mid-month — check DEO Calendar for specific date
- Credit Card statements due by the 15th — Log in
- Monthly HR Reports
Administrative/DEO
- Alumni Reunion (40-, 45-, and 50-year graduates)
- Faculty sick leave reports for spring semester due June 30
- Peer review due to CLAS
Faculty/Staff
- Mary Jo Small Staff Fellowship Award applications due to Staff Development Office
Academic/Student
- Summer semester significant dates
- Degree applications for summer due
- New student orientation and advising begins
- First official class lists due
- Plans of Study and Exam Requests due for summer graduation
- 8-week summer session begins